Section 1301.320  Categories of Department Responses

a)         The Department shall respond to a request for public records in one of four ways:

1)         Approve the request;

2)         Approve in part and deny in part;

3)         Deny the request.

4)         Return to requestor because he did not comply with the requirements of Section 1301.220(b).

b)         Upon approval of a request for public records, the Department may either provide the materials immediately, give notice that the materials shall be made available upon payment of reproduction costs, or give notice of the time and place for inspection of records.

c)         A denial of a request for public records shall be made in writing.  It shall state the reasons for the denial in accordance with either Section 3(f) or Section 7 of the FOIA and the name(s) and title(s) of individual(s) responsible for the decision.  It shall also give notice of the requestor's right to appeal to the Director of the Department.

d)         Categorical requests creating an undue burden upon the Department shall be denied only after extending to the requestor an opportunity to confer to attempt to reduce the request to manageable proportions in accordance with Section 3(f) of the FOIA.

e)         Failure to respond to a written request within 7 working days may be considered by the requestor as a denial of the request.