Section 180.12  Forms

The forms prescribed by Section 9-521 of the UCC [810 ILCS 5/9-521] shall be accepted by the filing office.  Forms approved by the International Association of Commercial Administrators (IACA) on or prior to July 1, 2006 and forms approved by the UCC Division shall be accepted.    Copies of the forms approved by IACA as of July 1, 2006 are available on the Secretary of State's website at www.cyberdriveillinois.com, on IACA's website at www.iaca.org and at IACA, 3851 Essen Lane, Baton Rouge LA 70816.  The incorporations of forms in this Section do not include any later amendments or editions.

a)         In order to insure the legibility after records are scanned into the imaging system of the UCC Division, the information on each record submitted shall be typewritten or computer generated typeface.  The names and addresses of the debtor and the secured party shall be in capital letters with a font size of at least 12 in Times New Roman style.

b)         The remitter shall submit two copies of each record, along with a self-addressed stamped envelope.  The UCC Division shall retain one copy for its records and return one copy to the remitter as an acknowledgement.  If only one copy is submitted, it will be stamped "No Acknowledgement Received" and the UCC Division will retain that copy for its records.  There will be no acknowledgement copy returned to the remitter.

c)         All UCC records must contain the full legal name of the debtor and indicate whether the debtor is an individual or an organization.  If the debtor is an organization, the record must include the type of organization, the jurisdiction of the organization, and the organizational identification number of the debtor.  Records that do not contain this information will not be accepted for filing.  The disclosure on the records of the social security number or tax identification number of the debtor is voluntary only, and records will be accepted for filing without the number.  The disclosure on the records of the social security number or tax identification number of the debtor is non-required information and, due to the sensitive nature of the information, it will be redacted from the record.

d)         When submitting a UCC-3 Amendment to delete more than a single debtor name, a separate UCC-3 Amendment form must, pursuant to Section 9-512 of the UCC, be completed for each debtor name to be deleted.  A separate fee must also be tendered for each UCC-3 Amendment form submitted.

e)         When submitting a UCC-3 Amendment pursuant to Section 9-512  of the UCC, only one UCC-3 Amendment type per form will be permitted.  A separate fee must also be tendered for each UCC-3 Amendment form submitted.

(Source:  Amended at 31 Ill. Reg. 8559, effective June 15, 2007)