Section 701.30  Records

a)         Booking and Personal Record Information

            A booking and personal record file shall be maintained (See Section 701.40(k).)

b)         Monthly Reports

1)         Each jail administrator shall submit to the Department of Corrections, Jail Detention and Standards Unit, a monthly population report of the number of persons confined during the preceding month.  The report, supplied by the Unit, shall be made on the forms provided by the Department and shall include, at a minimum, the following information for adult males, adult females, juvenile males, juvenile females, and the total number of:

A)        New bookings and the total number of days served for non-sentenced detainees.

B)        New regular sentences and the total numbers of days served of regular sentences.

C)        New work release sentences and the total number of days served of work release sentences.

D)        New weekend sentences and the number of days served of weekend sentences.

2)         Duplicate copies of the report shall be prepared.  The reporting facility shall maintain the original and forward the duplicate to the Department by the tenth day of the month following the report period.

c)         Extraordinary or Unusual Occurrences

1)         All extraordinary or unusual incidents must be reported to the Jail and Detention Standards Unit by the jail administrator or his or her designee, utilizing the form supplied by the Unit.

2)         Reports shall be forwarded within 72 hours after the occurrence and shall include, but not be limited to:

A)        Name and address of the facility.

B)        Date, time, and nature of the occurrence.

C)        Information regarding any detainee involved in the incident, such as name, age, date confined, and charge.

D)        Information regarding any death.

E)         A summary of the facts and circumstances surrounding the incident.

F)         Any recommendation to prevent subsequent occurrences.

G)        Signature of the reporting officer and the date of the report.

3)         Extraordinary or unusual occurrences shall mean:

A)        Death, regardless of cause.

B)        Attempted suicide if hospitalization or medical treatment is required.

C)        Serious injury, including accidental or self inflicted injuries.

D)        Escape from confinement or attempted escape.

E)         Serious fire resulting in property damage, personal injury, or evacuation.

F)         Inmate disturbance involving four or more individuals, riot, or hostage situation.

G)        Battery on a staff member, visitor, or volunteer.

H)        Battery on detainees by a staff member.

I)          Battery on a detainee by another detainee if hospitalization or medical treatment is required.

J)         Sexual assault or attempted sexual assault.

K)        Occurrence of contagious or infectious disease or illness within the facility, excluding names of detainees or others involved.

L)         Discovery of firearms or weapons, as defined in 720 ILCS 5/31A-1.1, in detainee living or program areas.

M)       A written or oral act of intimidation by a detainee on detainees or staff for which criminal changes result.

N)        Excessive use of force by staff.

O)        Enforced medication.

P)         Use of chemical agents.

Q)        Major property damage.

d)         Other Reports and Records

            Each jail administrator shall submit such other reports or records pertaining to jail administration as required by the Department for such purposes as statistical reports.

(Source:  Amended at 21 Ill. Reg. 3835, effective April 1, 1997)