Section 801.790  Youth Admission and Case Management

a)         At the time of intake, youth shall be:  informed of the admission process; given an explanation of the facility and it's program; introduced to staff on duty and to other youth in his or her unit; and assigned a staff counselor or social worker.

b)         The facility intake processing of youth shall include at a minimum:

1)         A determination that appropriate admission documentation is received.

2)         A search of the youth and his or her possessions shall be conducted in accordance with Section 801.560.

3)         An inventory documenting the receipt and disposition of personal property.

4)         Shower, hair care, and pediculosis management, if necessary.

5)         Issuance of clean, laundered clothing, as needed.

6)         Issuance of personal hygiene articles.

7)         Medical, dental, and mental health record assessment review.

8)         Assignment to a residential unit.  Housing assignments shall be non-discriminatory.  Youth with disabilities shall be housed in a manner that provides for their safety and security and provides integration with the general population.

9)         Recording of basic personal data and information to be used for mail and visiting lists.

10)         Assistance to youth in notifying their families of their admission and procedures for mail and visiting.  Youth shall be allowed to make at least two long-distance telephone calls to family members, attorneys, or other approved individuals during the admission process.

11)         Confirmation of a Department youth identification number.

12)         Provision of written orientation materials to the youth.

13)         Completion of data sheet information as required by Department.

14)         Identification of security concerns.

15)         Identification of restrictions or special needs.

16)         Four black and white Polaroid pictures of the youth's upper torso and head:  one copy for the master record file; one copy for the medical file; one copy for the control center; and one copy for the Licensing Administrator. Current pictures shall be updated when the youth's appearance changes enough to make a positive identification difficult, but at least every 12 months.

17)         Three sets of fingerprints:  two sets for the master record file and one set for the Licensing Administrator.