Section 275.230  Applications

To apply for a rebate, owners of alternate fuel vehicles must provide the Agency with the information listed in subsections (a) and (e) of this Section and the information from either subsection (b), (c) or (d) of this Section.

a)         Applications for a conversion, OEM or fuel cost differential rebate must include the following information:

1)         For each alternate fuel vehicle:

A)        The make, model and year of manufacture;

B)        The date of vehicle acquisition or conversion;

C)        The vehicle identification number (VIN);

D)        The license plate number and the state of registration;

E)         The emission standard(s) to which the alternate fuel vehicle is certified (e.g.,  conventional, LEV, ULEV, ZEV or ILEV) and the certifying agent (e.g., USEPA, CARB, or the Conversion System Manufacturer to Memorandum No. 1A, incorporated by reference in Section 275.140 of this Part);

F)         The alternate fuel for which the vehicle is certified to meet the requirements of Section 275.210(c) or (d) of this Subpart;

G)        For LDVs, the 8-character alpha numeric bar-coded vehicle emission configuration number assigned by the manufacturer and imprinted on vehicles manufactured on or after MY 1993;

H)        The GVWR of the vehicle; and

I)          Whether the vehicle will be primarily fueled at a public or a private fueling operation.

2)         The amount of the rebate being requested and documentation as required by either subsection (b), (c) or (d) of this Section, demonstrating that the costs were actually incurred and how the rebate amount was calculated.

b)         Applicants for an OEM alternate fuel vehicle rebate, in addition to the information required by subsections (a) and (e) of this Section, must provide the following:

1)         A copy of the sales invoice showing the purchase price of the alternate fuel vehicle; and

2)         Documentation from the retailer indicating the retail cost or sticker price of a conventional fuel vehicle that is the same make, model, equipment and year as the alternate fuel vehicle or engine purchased for which a rebate is being sought under this Part; and

3)         Proof of payment.

c)         Applicants for a conversion alternate fuel vehicle rebate, in addition to the information required by subsections (a) and (e) of this Section, must provide:

1)         The name and address of the person(s) performing the conversion;

2)         A statement that the motor vehicle was converted in accordance with the applicable requirements of Section 275.210(a) of this Subpart;

3)         A copy of the conversion invoice showing the cost of the conversion; and

4)         Proof of payment.

d)         Applicants for a fuel cost differential rebate, in addition to the information required in subsections (a) and (e) of this Section, must provide:

1)         For the first year:

A)        For LDVs using methanol or ethanol, the name of the primary fuel supplier(s), the number of gallons of domestic renewable fuel purchased, and number of miles driven that calendar year; and

B)        For alternate fuel LDVs using biomass fuels and any alternate fuel HDV, the name of the primary fuel supplier(s), the name of the domestic renewable fuel, the number of miles to the gallon for the domestic renewable fuel, the number of miles to the gallon for the conventional fuel, the cost per gallon of the domestic renewable fuel, the cost per gallon of the conventional fuel, and the number of miles driven that calendar year; and

2)         For the second and third years, the owner must annually certify, once approved, that the owner still owns and operates the alternate fuel vehicle, has purchased domestic renewable fuel, and that domestic renewable fuel was used for more than one-half of the miles driven in that calendar year.  The statement must be signed by the owner, and must be submitted to the Agency no more than 30 days after the anniversary date of the rebate; and

3)         Proof of payment.

e)         In addition to the information required in subsection (a) of this Section and either subsection (b), (c) or (d) of this Section, all applications submitted to the Agency must include the following:

1)         The name, address, and phone number of the owner;

2)         If the applicant is not an individual:

A)        The name of the entity, mailing address and location of records if they are different from the information reported in subsection (e)(1) of this Section;

B)        The number of employees; and

C)        The FEIN number;

3)         The number of motor vehicles owned;

4)         The primary location(s) of the vehicles;

5)         The name, address and social security number of the payee for the rebate; and

6)         The signature of the owner.

f)          Applications for costs incurred during calendar years  1997, 1998, 1999, 2000, 2001, and 2002 that meet the requirements of this Section and Section 275.210 of this Subpart must be submitted by December 31 of that calendar year, but if the cost was incurred in December then the application must be submitted by January 31 of the following year.  Applications for costs incurred during calendar years 1997, 1998, 1999, 2000, and 2001 that meet the requirements of this Section and Section 275.220 of this Subpart must be submitted by December 31 of that calendar year, but if the cost was incurred in December then the application must be submitted by January 31 of the following year.

(Source:  Amended at 25 Ill. Reg. 6877, effective May 18, 2001)