Section 170.780  Recordkeeping

a)         Owners or operators shall maintain evidence of all financial responsibility mechanisms used to demonstrate financial responsibility (pursuant to this Subpart) for a UST until released from the requirements of this Subpart under Section 170.790.  An owner or operator shall maintain such evidence at the UST site or the owner's or operator's principal place of business.  Records maintained off-site shall be made available upon written request from the Office of the State Fire Marshal, sent by United States registered or certified mail, to the facility or owner's address on the most recent notification form submitted to the Office, and the recipient shall comply within 10 days after receipt.

b)         An owner or operator shall maintain a copy of the following types of evidence of financial responsibility:

1)         An owner or operator using a financial responsibility mechanism as specified in Section 170.730 shall maintain a copy of the instrument, worded as specified in Section 170.740.

2)         An owner or operator using a financial test or guarantee shall maintain a copy of the chief financial officer's letter based on year-end financial statements for the most recent completed financial reporting year.  Such evidence shall be on file no later than 120 days after the close of the financial reporting year.

3)         An owner or operator using a commercial or private insurance policy or risk retention group coverage shall maintain a copy of the signed insurance policy or risk retention group coverage policy, with the endorsement or certificate of insurance and any amendments of the agreement.

4)         An owner or operator using a financial responsibility mechanism as specified in Section 170.730, shall maintain an updated copy of a certification of financial responsibility as worded in 40 CFR 280.107(6), incorporated by reference in Section 170.705.

(Source:  Added at 19 Ill. Reg. 5467, effective April 1, 1995)