Section 526.3005  Construction and Construction Related Services

a)         General Procedures

1)         In the case of contracts for construction of buildings or for other construction work in or about buildings or grounds where the entire estimated cost of such work exceeds the amount stipulated by Section 20-20 of the Code, prospective contractors, as well as architects and engineers employed in connection with such projects, may be prequalified to determine their responsibility (for architects, engineers and land surveyors, see the Architectural, Engineering and Land Surveying Qualifications Based Selection Act [30 ILCS 535]).  If the total estimated cost of such work exceeds the amount stipulated by Section 30-30 of the Code, separate specifications shall be prepared for all equipment, labor and materials in connection with, at a minimum, the following five subdivisions of work to be performed:

A)        Plumbing.

B)        Heating, piping, refrigeration and automatic temperature control systems, including the testing and balancing of such systems.

C)        Ventilating and distribution systems for conditioned air, including the testing and balancing of such systems.

D)        Electrical wiring.

E)         General contract work.

2)         The specifications shall be drawn so as to permit separate and independent competitive bidding upon each of the above five (or more) subdivisions of work. All contracts awarded for any part thereof shall award the five (or more) subdivisions of such work separately to responsible and reliable contractors engaged in these classes of work.  Such contracts, at the discretion of the University, may be assigned to the successful bidder on the general contract work or to the successful bidder on the subdivision of work designated by the University prior to bidding as the prime subdivision of work, with the provision that all payments will be made directly to the contractors for the five (or more) subdivisions of such work upon compliance with the conditions of the contract.  Any contract may be let for one or more buildings in any project to the same contractor.  Specifications shall require, however, that unless the buildings are identical, a separate price shall be submitted for each building. The contract may be awarded to the lowest responsible bidder for all of the buildings included in the specifications.

b)         Request for Payment Form Specified by University

To bill the University for remodeling, renovation, or construction work done, the vendor must submit a payment request in the form specified by the University.

c)         Periodic Payments

When provided in the contract, periodic payments can be made during the course of such work, upon a certificate of a licensed architect or engineer indicating the proportionate amount of the total work completed satisfactorily.

d)         Retained Percentage

When periodic payments are made, the University shall retain a fixed percentage, specified in the contract, to insure faithful completion of the contract.

e)         Additional Work

No amount of funds, in addition to those provided for in a contract for repairs, maintenance, remodeling, renovation, or construction, may be obligated or expended unless the additional work to be performed or materials to be furnished are germane to the original contract.  Even if germane to the original contract, no additional expenditures or obligations may, in their total combined amount, be in excess of the contract amount as provided in Section 30-35(b) of the Code unless they have received the prior written approval of an official pre-designated by the University with the appropriate level of authority to make such determination.  Notices of additional expenditures or obligations in excess of the small purchase limit of Section 20-20 of the Code shall be published in the next available Higher Education Bulletin.

f)          Improvements to Leased Real Estate

The procedures set forth in this Part shall apply, as appropriate, to contracts for improvements to real estate leased to the University.

g)         Construction Manager Services

Procurement of a Construction Manager for project management services that may include, but are not limited to, scheduling, contractor coordination, and administration of pay requests, but not including design services, shall be made in accordance with Section 526.2015 of this Part (if the services to be performed are non-professional in nature) or Section 526.2035 of this Part (if the services to be performed include professional or artistic services).