Section 1400.1505  Publication

a)         Electronic Publication

Every solicitation for bids, proposals or responses required under this Part must be published on the Treasurer's Web Site at least 14 calendar days before the date set in the solicitation for the opening of the bids, proposals or responses.  Every notice of intention to enter into a sole source contract must be published on the Treasurer's Web Site at least 14 calendar days before the award of the contract.  Notices of the exercise of an option to renew a lease must be published on the Treasurer's Web Site at least 60 days prior to the exercise of the option.  All other documents required to be published under this Part must be published on the Treasurer's Web Site as soon as practicable and no later than 30 days from the date on which the document was produced. There is no fee assessed for access to the page of the Treasurer's Web Site containing procurement information.

b)         Paper Publication

All documents published on the Treasurer's Web Site must be published in a paper format and made available upon request as of the date that it is published electronically.  The Treasurer's office may charge a minimal fee that does not exceed the costs of postage and copying.   The fee for postage and copying will not exceed the limits established by the Treasurer's Office for Freedom of Information Act requests at 2 Ill. Adm. Code 651.  The paper publication will be available for inspection free of charge at locations in Springfield and Chicago.

c)         Content of Publications

1)         Solicitations.  Every solicitation must include the following:

A)        the date of the solicitation;

B)        the specifications;

C)        a procurement reference number if used;

D)        the date, time, and location of any bidders' conferences;

E)         the date, time, and location for making submissions;

F)         method of source selection;

G)        name of the Chief Procurement Officer and the Treasurer; and

H)        instructions on how to obtain additional information.

2)         Notices of Contract Awarded.  Every notice of contract awarded must contain the following information:

A)        the name of the vendor selected for the award;

B)        a brief description of what the vendor will do or provide;

C)        the contract price;

D)        the number of unsuccessful vendors;

E)         the date the solicitation was first published;

F)         the date, time and location for making submissions that led to the contract award;

G)        name of the Chief Procurement Officer and the Treasurer; and

H)        instructions on how to obtain additional information.

3)         Notices of Cancellation or Rejection.  The notices of cancellation of a solicitation or rejection of offers must:

A)        identify the solicitation;

B)        briefly explain the reason for the cancellation or rejection; and

C)        where appropriate, explain that an opportunity will be given to compete on any resolicitation or any future procurement of similar goods or services.

4)         Other Publications.  All other publications required by this Part must contain any and all information that is required by this Part.