Section 1400.2020  Small Purchases

a)         Application

Any individual procurement of supplies that does not exceed $25,000 or any individual procurement of professional or artistic services for a nonrenewable term of less than one year that does not exceed $20,000, may, at the discretion of the Chief Procurement Officer, be made without notice, competition, publication, or use of any prescribed method of source selection.

b)         Adjustment

Each July 1, the small purchase maximum established in subsection (a) will be adjusted for inflation as determined by the Consumer Price Index for All Urban Consumers as determined by the United States Department of Labor and rounded to the nearest $100.

c)         In determining whether a contract is under the limit, the value of the contract for the full term and any optional renewals, as well as the stated value of the goods or services plus any optional goods and services, must be utilized.  Where the term is calculated month-to-month or in a similar fashion, the amount must be calculated for a twelve-month period.

d)         Procurement requirements must not be artificially divided to avoid using one of the other source selection methods described in this Part.

e)         If, after signing the contract, the actual need is determined to be more than the limits provided in this Section, and the Chief Procurement Officer determines that reprocurement is not appropriate, the Chief Procurement Officer may follow the procedures for sole source or emergency procurement, if applicable, to obtain the additional supplies or services.

(Source:  Amended at 24 Ill. Reg. 8393, effective May 30, 2000)