Section 2000.2036  Other Methods of Source Selection

a)         Split Award

1)         An award of a definite quantity requirement may be split  between bidders or offerors.   Each portion shall be for a definite quantity and the sum of the portions shall be the total  definite quantity required.  A split award may be used only when award to more than one bidder or offeror for different amounts of the same item are necessary to obtain the total quantity or the required delivery.

2)         The Procurement Officer shall make a written determination setting forth the reasons for the split award,  which determination shall be made a part of the procurement file.

b)         Multiple Award

1)         A multiple award is an award of an indefinite quantity contract to more than one bidder or offeror when the State is obligated to order all of its actual requirements from those vendors.

2)         A multiple award may be made when award to two or more bidders or offerors for similar products is necessary for adequate delivery, service, or product compatibility.  Any multiple award shall be made in accordance with the provisions of Section 2000.2010 (Competitive  Sealed   Bidding),  Section  2000.2015    (Competitive Sealed  Proposals), Section 2000.2020 (Small Purchases), and Section 2000.2030 (Emergency Procurements), as applicable. Awards shall  not be  made  for  the  purpose of simply dividing the business or to select  products  or  suppliers  to  allow  for  user  preference unrelated to utility  or  economy.   Any  such  awards  shall  be limited  to  the  least number of suppliers necessary to meet the valid requirements of the State.

3)         The State shall reserve the right to take bids  separately  if  a particular  quantity  requirement  arises that exceeds its normal requirement or an amount specified in the contract.

4)         If a multiple award is anticipated, the solicitation shall  state this fact as well as the criteria for award.

5)         In  a  multiple  award situation, one vendor may be designated as the primary recipient of orders.  The other awardees may  receive orders  in  the  event the primary vendor is unable to deliver or for other reasons as determined by the Procurement Officer.

c)         Term and Condition Contracts

1)         A  term and condition  contract  contains  agreed   contractual   terms and conditions  established  for the convenience of the parties to be used in conjunction with a subsequent procurement  and  processed in accordance with the requirements of the Code and this Part.  A term and condition  contract  is not a procurement.  It creates no obligation on the part of the State to procure from the vendor, except as provided in subsection (c)(2).

2)         Orders may be placed against term and condition contracts without use of any prescribed method of source selection for convenience of processing sole source, emergency or small procurements.

d)         Auction

            Purchases may be made at auction in  accordance with the procedural requirements applicable to the particular auction.  Notice and competition is not required and the amount payable shall be the amount bid and accepted plus any required buyer's premium.

e)         Non-governmental Joint Purchase

1)         The SPO may enter into an agreement   with a person not eligible for the Governmental Joint Purchasing Act for the joint procurement of anything covered by the Code.  Any method of source selection may be  used  and may be modified or adapted to meet the needs of the non-State entity.

2)         The primary use of this provision shall be to accommodate  mutual relationships  between  the State and not-for-profit groups whose purpose is to conduct programs adjunct to those of the State agency that is party to the contract.

f)          Federal Requirements

            The  Procurement Officer may conduct procurements in accordance  with federal requirements that are necessary to receive or maintain those federal aid funds, grants or loans or to remain in compliance with federal requirements.

g)         Donations

            When a procurement will have  the  majority  of  funding  from  a donation,  the  terms of which donation require use of particular procurement or contracting procedures,  the  Procurement  Officer may  follow  those procedures, but shall follow the Code and this Part whenever practicable.