Section 5000.210  Requests for Space/Agency Responsibilities

a)         Agencies shall indicate their space needs by submitting a Space Request form to the DCMS office responsible for the qeographic area in which the space is required.

b)         Agencies shall give the Department of Central Management Services early notice of new or changing space requirements.  An annual space plan will be presented to the Springfield Office of the Department of Central Management Services by July 30 of each year detailing changes in space needs for the then current fiscal year.  Each agency shall provide information as may be required by the Department of Central Management Services.  Needs not shown in the annual plan are to be communicated to DCMS in advance of projected needs with six months being the preferred notice.

c)         Agencies shall economize in their requirements for space and alterations thereto.  Agencies shall review continuously their needs for space taking into account the feasibility of centralizing or decentralizing service or activities which can be carried on without excessive cost or significant loss of efficiency.

d)         Each agency head shall certify the need for space required, the number of personnel to occupy the premises and the availability of funds on each Space Request submitted to DCMS.

e)         Agencies shall cooperate and assist the Department of Central Management Services in carrying out responsibilities with respect to buildings and space.

f)          Each agency shall designate a coordinator to deal with DCMS on real estate matters.