Section 5040.520  Accidents Report Procedures

a)         A driver of a state-owned or leased vehicle which is involved in an accident of any type shall report such accident to the appropriate law enforcement agency and to DCMS by completing the "Motorist's Report of Illinois Motor Vehicle Accident" form (SR-1).

b)         Illinois Form SR-1 "Motorist's Report of Illinois Vehicle Accident" is to be used for all automobile accidents.  These forms will be available as follows:

1)         In the glove compartment of each State vehicle.

2)         Furnished by a State trooper, if one investigates the accident.  In this event, the Trooper's form should be used.

3)         From the agency insurance representative.

c)         The Form SR-1 is to be completed, as nearly as possible, in its entirety including a clear description of the accident and the conditions surrounding the accident.

d)         Where possible, the name of the other party's insurance company and the insurance company's address should be secured and entered on the Form SR-1 in any available space, clearly indicating the nature of the information.

e)         Four copies of the Form SR-1 should be made (clear reproductions are acceptable) and disturbed as follows (addresses and phone numbers are in the DCMS Vehicle Operator's Instructions):

1)         Original to Illinois Department of Transportation.

2)         A copy to the State's insurance carrier.

A)        Name, address and phone number can be found in the DCMS Vehicle Operator's Instructions.

B)        Any questions regarding this procedure should be directed to the Department of Central Management Services, Risk Management Division, Auto Liability Section.

3)         Auto Liability Section, Division of Risk Management, Department of Central Management Services.

4)         Copy to Division of Vehicles, Attention:  Fleet Management (for motor pool vehicles only).

5)         Copy to be retained by agency incurring accident.

f)          In the space on the Form SR-1 calling for policy number place name of insurance carrier and contract number.  This number applies only to State-owned vehicles.

g)         In all cases where there has been a personal injury as a result of motor vehicle accident, or if there has been serious property damage, call the current insurance office (collect, if necessary).  A telephone call does not relieve the driver of the requirement of completing the Form SR-1.

h)         For all accidents, other than the above, the Form SR-1 is to be completed as soon as possible and submitted to the office of the current insurance carrier.  In no case is this report to be completed later than three (3) days following an accident.  If the State driver is incapable of completing the report because of death or disability, the driver's supervisor should complete the form.

(Source:  Amended at 9 Ill. Reg. 13720, effective August 21, 1985)