Section 5300.40  Filing

a)         All documents and pleadings required by the Act or this Part to be filed with the Commission  shall be deemed filed when received in the Commission's Chicago or Springfield office. An item properly received by mail shall be deemed to have been filed on the date specified in the applicable proof of mailing.  Proof of mailing shall be made by filing with the Commission a certificate of the attorney, or the affidavit of a person who is not an attorney, stating the date and place of mailing and the fact that proper postage was prepaid.  The certificate or affidavit shall be filed with the Commission at the same time the item to which it refers is filed.  If the certificate or affidavit does not accompany an item filed by mail, an item received by mail shall be deemed to have been filed when postmarked, properly addressed and posted for delivery.

b)         All papers and copies thereof for filing and service shall be typewritten on white paper 8 1/2 by 11 inches in approximate size. Copies may be reproduced by any printing or duplicating process providing a clear image.

c)         Each document shall bear on the first page the caption, descriptive title, the Charge numbers assigned by the Department, and the Administrative Law Section (ALS) file number, and shall identify the Party on whose behalf it is to be filed.  For all documents in any matter which is proceeding under the alternative hearing procedure of Section 8A-102.5 of the Act, the words "alternative hearing procedure" and the name of the Administrative Law Judge hearing the matter shall be contained in the caption following the ALS file number.  The final page of each document shall contain the name, address, and telephone number of the attorney in active charge of the case, or of the Party if appearing pro se.

d)         If the matter is pending before an Administrative Law Judge, the original and one copy of each document shall be filed.

e)         Except for a Request for Review and documents in support of a Request for Review, if a document is to be considered by a Commission panel, then the original and five copies of the document must be filed.  If the document is to be considered by the full Commission, then the original and 15 copies must be filed.  If a document is a Request for Review or is in support of a Request for Review, then only the original must be filed.  The following documents are considered documents in support of a Request for Review:  motion for extension of time, response to Request for Review, reply to response to Request for Review, and argument in support of Request for Review.

f)          Except as otherwise provided, all pleadings and other papers required to be served on a Party shall be filed as follows:

1)         In matters pending before an Administrative Law Judge, such pleadings and papers shall be filed in the Commission office to which that Administrative Law Judge is assigned;

2)         If the document is to be considered by a Commission panel or the full Commission, the document shall be filed with the Executive Director in the Commission's Chicago office.

(Source:  Amended at 20 Ill. Reg. 7820, effective June 1, 1996)