Section 1600.110  Freedom of Information Act

a)         Purpose.  This Section establishes policies and procedures specific to the State Universities Retirement System (SURS) concerning requests for information made under the Freedom of Information Act (the Act) [5 ILCS 140].

b)         Freedom of Information Officer.  The Freedom of Information Officer is the staff member at SURS responsible for responding to all requests for information on behalf of SURS as the "public body" under the Act and is also responsible for maintaining all records required to be kept under that Act and this Section. The Freedom of Information Officer shall be designated by the Executive Director.  Denials issued by the Freedom of Information Officer shall be appealed to the Executive Director as the "head of the public body" under the Act.

c)         Fees.  Subject to a waiver or reduction of the fee if warranted under Section 6 of the Act [5 ILCS 140/6], fees may be imposed on the requester to recover costs of document production or reproduction according to the following schedule:

1)         Photostatic copying of paper documents:

A)        Black and white copies shall be charged at $0.05 per page;

B)        Color copies shall be charged at $0.13 per page.

2)         Printing of electronic documents or microfilmed/microfiched documents shall be charged at $0.05 per page.

3)         Physical shipping and facsimile transmission costs shall be charged to the extent those costs are incurred.  Electronic transmission via e-mail shall be provided at no charge.

d)         Exemptions.  Consistent with Section 7 of the Act, the following public records shall be exempt from inspection and copying:  personal information that includes any personally identifying or identifiable information other than names or benefit amounts, including Social Security numbers and addresses of participants and annuitants, and names and Social Security numbers and addresses of beneficiaries.

(Source:  Amended at 30 Ill. Reg. 17509, effective October 19, 2006; recodified from Section 1600.100 to Section 1600.110 at 31 Ill. Reg. 10194)