Section 660.25  Books and Records

a)         Every distributor of tobacco products who is required to procure a license under the Act shall keep within Illinois, at his or her licensed address, complete and accurate records of tobacco products held, purchased, manufactured, brought in or caused to be brought in from without the State, and sold or otherwise disposed of, and shall preserve and keep within Illinois at his or her licensed address all of the following:

1)         Invoices.

2)         Bills of lading.

3)         Sales records.

4)         Copies of bills of sale.

5)         The wholesale price for tobacco products sold or otherwise disposed of.

6)         An inventory of tobacco products prepared as of December 31 of each year or as of the last day of the distributor's fiscal year if he or she files federal income tax returns on the basis of a fiscal year.

7)         Other pertinent papers and documents relating to the manufacture, purchase, sale, or disposition of tobacco products.

b)         All books and records and other papers and documents that are required by the Act to be kept shall be kept in the English language, and shall, at all times during the usual business hours of the day, be subject to inspection by the Department or its duly authorized agents and employees.

c)         Such books, records, papers, and documents shall be preserved for the period during which the Department is authorized to issue Notices of Tax Liability, which is generally for a maximum of 3½ years.