HB1871 EngrossedLRB098 05860 JDS 35899 b

1    AN ACT concerning State government.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The State Comptroller Act is amended by adding
5Section 9.03a as follows:
 
6    (15 ILCS 405/9.03a new)
7    Sec. 9.03a. Direct deposit earnings statements.
8    (a) For the purposes of this Section:
9    "Retirement system" means a retirement system that (i) is
10established under Article 2, 14, 16, or 18 of the Illinois
11Pension Code and (ii) processes retirement annuities through
12the Illinois Comptroller's Office.
13    "State agency" means any executive branch State agency,
14board, or commission that (i) has 50 or more employees and (ii)
15processes payrolls through the Illinois Comptroller's Office.
16    (b) Beginning with State fiscal year 2015 payrolls, each
17State agency must implement a secure website for its employees
18to access an electronic version of their earnings statements
19issued for service on or after July 1, 2014. Before
20implementing a secure website, each State agency must notify
21its employees of the website and instruct them on how to access
22the website. In addition, each State agency must provide its
23employees with an option to continue receiving a paper version

 

 

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1of their earnings statements. If a State agency is unable to
2establish a secure website before July 1, 2014, it must submit
3documentation to the Illinois Comptroller's Office stating the
4reasons it is unable to comply with that requirement by that
5date, together with a schedule for implementing a secure
6website. The Comptroller may extend the time for complying with
7the requirements of this subsection (a) by up to 12 months.
8Beginning with State fiscal year 2015 payrolls, the Illinois
9Comptroller's Office shall discontinue printing paper versions
10of earnings statements for employees who use direct deposit. If
11an employee notifies his or her employing State agency that he
12or she wants to continue receiving a paper version of earnings
13statements or if the State agency is granted an extension under
14this subsection (b), then, beginning with State fiscal year
152015 payrolls, the State agency shall still be responsible for
16producing and distributing a paper version of earning
17statements for its employees. Upon request, the Illinois
18Comptroller's Office shall continue to print a paper version of
19earning statements for executive branch State agencies,
20boards, and commissions with less than 50 employees.
21    (c) Beginning with retirement annuity payments for State
22fiscal year 2015, each retirement system must implement a
23secure website for its annuitants to access an electronic
24version of their earnings statements issued for annuity
25payments payable for State fiscal year 2015 or thereafter.
26Before implementing a secure website, each retirement system

 

 

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1must notify its annuitants of the website and instruct them on
2how to access the website. In addition, each retirement system
3must provide its annuitants with an option to continue
4receiving a paper version of their earnings statements. If a
5retirement system is unable to establish a secure website
6before July 1, 2014, it must submit documentation to the
7Illinois Comptroller's Office stating the reasons it is unable
8to comply with that requirement by that date, together with a
9schedule for implementing a secure website. The Comptroller may
10extend the time for complying with the requirements of this
11Section by up to 12 months. Beginning with State fiscal year
122015, the Illinois Comptroller's Office shall discontinue
13printing paper versions of earnings statements for annuitants
14using direct deposit. If an annuitant notifies his or her
15retirement system that he or she want to continue receiving a
16paper version of earnings statements or if the retirement
17system is granted an extension under this subsection (c), then,
18beginning with retirement annuity payments for State fiscal
19year 2015, the retirement system shall still be responsible for
20producing and distributing a paper version of earning
21statements for its annuitants.
 
22    Section 99. Effective date. This Act takes effect upon
23becoming law.