HB4569 EnrolledLRB098 17434 OMW 52534 b

1    AN ACT concerning State government.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The State Comptroller Act is amended by changing
5Section 17 as follows:
 
6    (15 ILCS 405/17)  (from Ch. 15, par. 217)
7    Sec. 17. Inventory control records. The comptroller shall
8maintain current inventory records of all property held by or
9on behalf of the State or any State agency, which may be copies
10of the official inventory control records maintained by State
11agencies or summaries thereof. The Office of the Comptroller
12shall define reporting requirements and thresholds to be used
13by State agencies in the Comptroller's Statewide Accounting
14Management System (SAMS) manual. The Department of Central
15Management Services and each other State agency so holding such
16property shall report to the comptroller, on forms prescribed
17by the comptroller, all property acquired or disposed of by
18that agency, in such detail and at such times as the
19comptroller requires, by rule, to maintain accurate, current
20inventory records. The Department of Central Management
21Services shall transmit to the comptroller a certified copy of
22all reports it may issue concerning State property, including
23its annual report.

 

 

HB4569 Enrolled- 2 -LRB098 17434 OMW 52534 b

1(Source: P.A. 82-789.)
 
2    Section 10. The State Finance Act is amended by changing
3Section 13.3 as follows:
 
4    (30 ILCS 105/13.3)  (from Ch. 127, par. 149.3)
5    Sec. 13.3. Petty cash funds; purchasing cards.
6    (a) Any State agency may establish and maintain petty cash
7funds for the purpose of making change, purchasing items of
8small cost, payment of postage due, and for other nominal
9expenditures which cannot be administered economically and
10efficiently through customary procurement practices.
11    Petty cash funds may be established and maintained from
12moneys which are appropriated to the agency for Contractual
13Services. In the case of an agency which receives a single
14appropriation for its ordinary and contingent expenses, the
15agency may establish a petty cash fund from the appropriated
16funds.
17    Before the establishment of any petty cash fund, the agency
18shall submit to the State Comptroller a survey of the need for
19the fund. The survey shall also establish that sufficient
20internal accounting controls exist. The Comptroller shall
21investigate such need and if he determines that it exists and
22that adequate accounting controls exist, shall approve the
23establishment of the fund. The Comptroller shall have the power
24to revoke any approval previously made under this Section.

 

 

HB4569 Enrolled- 3 -LRB098 17434 OMW 52534 b

1    Petty cash funds established under this Section shall be
2operated and maintained on the imprest system and no fund shall
3exceed $1,000, except that the Department of Revenue may
4maintain a fund not exceeding $2,000 for each Department of
5Revenue facility and the Secretary of State may maintain a fund
6of not exceeding $2,000 for each Chicago Motor Vehicle
7Facility, each Springfield Public Service Facility, and the
8Motor Vehicle Facilities in Champaign, Decatur, Marion,
9Naperville, Peoria, Rockford, Granite City, Quincy, and
10Carbondale, to be used solely for the purpose of making change.
11Except for purchases made by procurement card as provided in
12subsection (b) of this Section, single transactions shall be
13limited to amounts less than $100 $50, and all transactions
14occurring in the fund shall be reported and accounted for as
15may be provided in the uniform accounting system developed by
16the State Comptroller and the rules and regulations
17implementing that accounting system. All amounts in any such
18fund of less than $1,000 but over $100 shall be kept in a
19checking account in a bank, or savings and loan association or
20trust company which is insured by the United States government
21or any agency of the United States government, except that in
22funds maintained in each Department of Revenue Facility,
23Chicago Motor Vehicle Facilities, each Springfield Public
24Service Facility, and the Motor Vehicle Facilities in
25Champaign, Decatur, Marion, Naperville, Peoria, Rockford,
26Granite City, Quincy, and Carbondale, all amounts in the fund

 

 

HB4569 Enrolled- 4 -LRB098 17434 OMW 52534 b

1may be retained on the premises of such facilities.
2    No bank or savings and loan association shall receive
3public funds as permitted by this Section, unless it has
4complied with the requirements established pursuant to Section
56 of "An Act relating to certain investments of public funds by
6public agencies", approved July 23, 1943, as now or hereafter
7amended.
8    An internal audit shall be performed of any petty cash fund
9which receives reimbursements of more than $5,000 in a fiscal
10year.
11    Upon succession in the custodianship of any petty cash
12fund, both the former and successor custodians shall sign a
13statement, in triplicate, showing the exact status of the fund
14at the time of the transfer. The original copy shall be kept on
15file in the office wherein the fund exists, and each signer
16shall be entitled to retain one copy.
17    (b) The Comptroller may provide by rule for the use of
18purchasing cards by State agencies to pay for purchases that
19otherwise may be paid out of the agency's petty cash fund. Any
20rule adopted hereunder shall impose a single transaction limit,
21which shall not be greater than $500.
22    The rules of the Comptroller may include but shall not be
23limited to:
24        (1) standards for the issuance of purchasing cards to
25    State agencies based upon the best interests of the State;
26        (2) procedures for recording purchasing card

 

 

HB4569 Enrolled- 5 -LRB098 17434 OMW 52534 b

1    transactions within the State accounting system, which may
2    provide for summary reporting;
3        (3) procedures for auditing purchasing card
4    transactions on a post-payment basis;
5        (4) standards for awarding contracts with a purchasing
6    card vendor to acquire purchasing cards for use by State
7    agencies; and
8        (5) procedures for the Comptroller to charge against
9    State agency appropriations for payment of purchasing card
10    expenditures without the use of the voucher and warrant
11    system.
12    (c) As used in this Section, "State agency" means any
13department, officer, authority, public corporation,
14quasi-public corporation, commission, board, institution,
15State college or university, or other public agency created by
16the State, other than units of local government and school
17districts.
18(Source: P.A. 98-496, eff. 1-1-14.)
 
19    Section 99. Effective date. This Act takes effect upon
20becoming law.