(50 ILCS 205/7) (from Ch. 116, par. 43.107)
Sec. 7. Disposition rules. Except as otherwise provided by law, no
public record shall be
disposed of by any officer or agency unless the written approval of the
appropriate Local Records Commission is first obtained.
The Commission shall issue regulations which shall be binding on all
such officers. Such regulations shall establish procedures for compiling
and submitting to the Commission lists and schedules of public records
proposed for disposal; procedures for the physical destruction or other
disposition of such public records; procedures for the management and preservation of electronically generated and maintained records; and standards for the reproduction of
such public records by photography, microphotographic processes,
or digitized electronic format.
Such
standards shall relate to the quality of the film to be used, preparation
of the public records for filming or electronic conversion, proper
identification matter on such
records so that an individual document or series of documents can be
located on the film or digitized electronic form with reasonable facility,
and that the copies contain
all significant record detail, to the end that the copies will be adequate.
Any public record may be reproduced in a microfilm or digitized
electronic format. The agency may dispose of the original of any
reproduced record
providing: (i) the reproduction process forms a durable medium that accurately
and legibly reproduces the original record in
all details, that does not permit additions, deletions, or changes
to the
original document images, and, if electronic, that
are
retained in a trustworthy manner so that the records, and the information
contained in the
records, are accessible and usable for subsequent reference at all times while
the
information must be retained,
(ii) the reproduction is retained for the prescribed
retention period, and (iii) the Commission is notified when the original
record is disposed of and also when the reproduced record is
disposed of.
Such regulations shall also provide that the State archivist may retain
any records which the Commission has authorized to be destroyed, where they
have a historical value, and that the State archivist may deposit them in
the State Archives, State Historical Library, or a
university library, or with a historical society,
museum, or library.
(Source: P.A. 99-147, eff. 1-1-16.)
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