| ||||
| Public Act 097-0922 | ||||
| ||||
| ||||
AN ACT concerning State government.
| ||||
Be it enacted by the People of the State of Illinois,
| ||||
represented in the General Assembly:
| ||||
Section 1. Short title. This Act may be cited as the State | ||||
Vehicle Use Act. | ||||
Section 5. Definitions. As used in this Act: | ||||
"Constitutional officers" means the officers created under | ||||
Article V of the Illinois Constitution. | ||||
"Department" means the Department of Central Management | ||||
Services. | ||||
"Division of Vehicles" means the Division of Vehicles | ||||
within the Department of Central Management Services. | ||||
"State agency" means all departments, officers, | ||||
commissions, boards, institutions, and bodies politic and | ||||
corporate of the State. "State agency" does not include the | ||||
judicial branch, including, without limitation, the several | ||||
courts of the State, the offices of the clerk of the supreme | ||||
court and the clerks of the appellate court, and the | ||||
Administrative Office of the Illinois Courts, the legislature | ||||
or its committees or commissions, or units of local government. | ||||
"Vehicle" means any motor vehicle belonging to the State of | ||||
Illinois or any agency, board, commission, branch, or | ||||
department thereof or controlled thereby, including | ||||
automobiles, motorcycles, trucks, and other types of | ||
automotive equipment. | ||
Section 10. Vehicle use officer; vehicle use policy. | ||
(a) Each State agency shall designate a vehicle use officer | ||
to monitor the use of State-owned vehicles by that State | ||
agency. | ||
(b) Each State agency, with the assistance of the vehicle | ||
use officer, shall draft a vehicle use policy. All vehicle use | ||
policies, other than those drafted by a constitutional officer, | ||
shall be submitted to the Division of Vehicles within the | ||
Department of Central Management Services and shall be made | ||
publicly available on the Department's official Internet | ||
website. A vehicle use officer for a constitutional officer | ||
shall make the vehicle use policy publicly available on the | ||
constitutional officer's official Internet website. A vehicle | ||
use policy shall include the following: | ||
(1) a policy concerning take-home vehicles, including | ||
requirements for emergency use of take-home vehicles and | ||
restrictions on the use of take-home vehicles solely for | ||
commuting; and | ||
(2) procedures regarding daily vehicle use logs and | ||
mileage recording. | ||
Section 20. Mileage reimbursement. For cases in which a | ||
State employee would otherwise use a State-owned vehicle but | ||
uses his or her own vehicle instead, a State agency may | ||
reimburse a State employee for automobile travel expenses in | ||
accordance with the State Travel Regulations and Reimbursement | ||
Rates adopted under Section 12-2 of the State Finance Act. | ||
Section 25. The Department of Central Management Services | ||
Law of the
Civil Administrative Code of Illinois is amended by | ||
changing Section 405-280 as follows:
| ||
(20 ILCS 405/405-280) (was 20 ILCS 405/67.15)
| ||
Sec. 405-280. State garages; passenger cars. | ||
(a) To supervise and
administer all State garages used for
| ||
the repair, maintenance, or servicing of State-owned motor | ||
vehicles
except those operated by any State college or | ||
university or by the Illinois
Mathematics and Science Academy; | ||
and to acquire, maintain, and administer
the operation of the | ||
passenger cars reasonably necessary to the operations
of the | ||
executive department of the State government. To this end, the
| ||
Department shall adopt regulations setting
forth guidelines | ||
for the acquisition, use, maintenance, and replacement of
motor | ||
vehicles, including the use of ethanol blended gasoline | ||
whenever
feasible, used by the executive department of State | ||
government;
shall
occupy the space and take possession of the | ||
personnel, facilities,
equipment, tools, and vehicles that are | ||
in the possession or
under the
administration of the former | ||
Department of Administrative Services for these
purposes on | ||
July 13, 1982 (the effective date of Public Act 82-789); and | ||
shall,
from time to time, acquire any further, additional, and
| ||
replacement
facilities, space, tools, and vehicles that are | ||
reasonably
necessary for
the purposes described in this | ||
Section. | ||
(b) The Department shall evaluate the availability and cost | ||
of GPS systems that State agencies may be able to use to track | ||
State-owned motor vehicles. | ||
(c) The Department shall distribute a spreadsheet or | ||
otherwise make data entry available to each State agency to | ||
facilitate the collection of data for publishing on the | ||
Department's Internet website. Each State agency shall | ||
cooperate with the Department in furnishing the data necessary | ||
for the implementation of this subsection within the timeframe | ||
specified by the Department. Each State agency shall be | ||
responsible for the validity and accuracy of the data provided. | ||
Beginning on July 1, 2013, the Department shall make available | ||
to the public on its Internet website the following | ||
information: | ||
(1) vehicle cost data, organized by individual vehicle | ||
and by State agency, and including repair, maintenance, | ||
fuel, insurance, and other costs, as well as whether | ||
required vehicle inspections have been performed; and | ||
(2) an annual vehicle breakeven analysis, organized by | ||
individual vehicle and by State agency, comparing the | ||
number of miles a vehicle has been driven with the total | ||
cost of maintaining the vehicle. | ||
(d) Beginning on the effective date of this amendatory Act | ||
of the 97th General Assembly, and notwithstanding any provision | ||
of law to the contrary, the Department may not make any new | ||
motor vehicle purchases until the Department sets forth | ||
procedures to condition the purchase of new motor vehicles on | ||
(i) a determination of need based on a breakeven analysis, and | ||
(ii) a determination that no other available means, including | ||
car sharing or rental agreements, would be more cost-effective | ||
to the State. However, the Department may purchase motor | ||
vehicles not meeting or exceeding a breakeven analysis only if | ||
there is no alternative available to carry out agency work | ||
functions and the purchase is approved by the Manager of the | ||
Division of Vehicles upon the receipt of a written explanation | ||
from the agency head of the operational needs justifying the | ||
purchase.
| ||
(Source: P.A. 91-239, eff. 1-1-00.)
| ||
Section 99. Effective date. This Act takes effect January | ||
1, 2013.
| ||