Illinois General Assembly - Full Text of Public Act 098-0904
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Public Act 098-0904





Public Act 098-0904
HB4569 EnrolledLRB098 17434 OMW 52534 b

    AN ACT concerning State government.
    Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
    Section 5. The State Comptroller Act is amended by changing
Section 17 as follows:
    (15 ILCS 405/17)  (from Ch. 15, par. 217)
    Sec. 17. Inventory control records. The comptroller shall
maintain current inventory records of all property held by or
on behalf of the State or any State agency, which may be copies
of the official inventory control records maintained by State
agencies or summaries thereof. The Office of the Comptroller
shall define reporting requirements and thresholds to be used
by State agencies in the Comptroller's Statewide Accounting
Management System (SAMS) manual. The Department of Central
Management Services and each other State agency so holding such
property shall report to the comptroller, on forms prescribed
by the comptroller, all property acquired or disposed of by
that agency, in such detail and at such times as the
comptroller requires, by rule, to maintain accurate, current
inventory records. The Department of Central Management
Services shall transmit to the comptroller a certified copy of
all reports it may issue concerning State property, including
its annual report.
(Source: P.A. 82-789.)
    Section 10. The State Finance Act is amended by changing
Section 13.3 as follows:
    (30 ILCS 105/13.3)  (from Ch. 127, par. 149.3)
    Sec. 13.3. Petty cash funds; purchasing cards.
    (a) Any State agency may establish and maintain petty cash
funds for the purpose of making change, purchasing items of
small cost, payment of postage due, and for other nominal
expenditures which cannot be administered economically and
efficiently through customary procurement practices.
    Petty cash funds may be established and maintained from
moneys which are appropriated to the agency for Contractual
Services. In the case of an agency which receives a single
appropriation for its ordinary and contingent expenses, the
agency may establish a petty cash fund from the appropriated
    Before the establishment of any petty cash fund, the agency
shall submit to the State Comptroller a survey of the need for
the fund. The survey shall also establish that sufficient
internal accounting controls exist. The Comptroller shall
investigate such need and if he determines that it exists and
that adequate accounting controls exist, shall approve the
establishment of the fund. The Comptroller shall have the power
to revoke any approval previously made under this Section.
    Petty cash funds established under this Section shall be
operated and maintained on the imprest system and no fund shall
exceed $1,000, except that the Department of Revenue may
maintain a fund not exceeding $2,000 for each Department of
Revenue facility and the Secretary of State may maintain a fund
of not exceeding $2,000 for each Chicago Motor Vehicle
Facility, each Springfield Public Service Facility, and the
Motor Vehicle Facilities in Champaign, Decatur, Marion,
Naperville, Peoria, Rockford, Granite City, Quincy, and
Carbondale, to be used solely for the purpose of making change.
Except for purchases made by procurement card as provided in
subsection (b) of this Section, single transactions shall be
limited to amounts less than $100 $50, and all transactions
occurring in the fund shall be reported and accounted for as
may be provided in the uniform accounting system developed by
the State Comptroller and the rules and regulations
implementing that accounting system. All amounts in any such
fund of less than $1,000 but over $100 shall be kept in a
checking account in a bank, or savings and loan association or
trust company which is insured by the United States government
or any agency of the United States government, except that in
funds maintained in each Department of Revenue Facility,
Chicago Motor Vehicle Facilities, each Springfield Public
Service Facility, and the Motor Vehicle Facilities in
Champaign, Decatur, Marion, Naperville, Peoria, Rockford,
Granite City, Quincy, and Carbondale, all amounts in the fund
may be retained on the premises of such facilities.
    No bank or savings and loan association shall receive
public funds as permitted by this Section, unless it has
complied with the requirements established pursuant to Section
6 of "An Act relating to certain investments of public funds by
public agencies", approved July 23, 1943, as now or hereafter
    An internal audit shall be performed of any petty cash fund
which receives reimbursements of more than $5,000 in a fiscal
    Upon succession in the custodianship of any petty cash
fund, both the former and successor custodians shall sign a
statement, in triplicate, showing the exact status of the fund
at the time of the transfer. The original copy shall be kept on
file in the office wherein the fund exists, and each signer
shall be entitled to retain one copy.
    (b) The Comptroller may provide by rule for the use of
purchasing cards by State agencies to pay for purchases that
otherwise may be paid out of the agency's petty cash fund. Any
rule adopted hereunder shall impose a single transaction limit,
which shall not be greater than $500.
    The rules of the Comptroller may include but shall not be
limited to:
        (1) standards for the issuance of purchasing cards to
    State agencies based upon the best interests of the State;
        (2) procedures for recording purchasing card
    transactions within the State accounting system, which may
    provide for summary reporting;
        (3) procedures for auditing purchasing card
    transactions on a post-payment basis;
        (4) standards for awarding contracts with a purchasing
    card vendor to acquire purchasing cards for use by State
    agencies; and
        (5) procedures for the Comptroller to charge against
    State agency appropriations for payment of purchasing card
    expenditures without the use of the voucher and warrant
    (c) As used in this Section, "State agency" means any
department, officer, authority, public corporation,
quasi-public corporation, commission, board, institution,
State college or university, or other public agency created by
the State, other than units of local government and school
(Source: P.A. 98-496, eff. 1-1-14.)
    Section 99. Effective date. This Act takes effect upon
becoming law.

Effective Date: 8/15/2014