AUTHORITY: Implementing and authorized by the Family Case Management Act of 2005 [410 ILCS 212].

SOURCE: Adopted at 37 Ill. Reg. 8719, effective June 11, 2013.


Section 2260.10  Purpose


The Maternal and Child Health Advisory Board is established for the purpose of advising the Secretary of the Department of Human Services (DHS) and making recommendations to the Department and the Governor in matters concerning the Illinois Family Case Management Act and comprehensive maternal and child health services and infant mortality reduction programs in the State of Illinois.


Section 2260.20  Definitions


"Act" means the Illinois Family Case Management Act of 2005 [410 ILCS 212].


            "Board" means the Maternal and Child Health Advisory Board.


            "Department" or "DHS" means the Illinois Department of Human Services.


            "Family Case Management Program" or "Program" means the program established under Section 15 of the Act.


            "Secretary" means the Secretary of the Department of Human Services.


"Title V" means Title V of the Social Security Act (42 USC 701-713), the Maternal and Child Health Block Grant Program.


Section 2260.30  Powers and Duties


The Board shall:


a)         Review and make recommendations to the Department and the Governor in regard to the maternal and child health programs in Illinois and with respect to the collaboration and interrelation between, and delivery of, programs when requested or on its own initiative.


b)         Monitor, review and evaluate the implementation of Title V objectives and utilization of Title V dollars for the State Family Case Management Program, including but not limited to Targeted Intensive Prenatal Care, the Special Supplemental Nutrition Program for Women, Infants and Children (WIC) and HealthWorks (see 77 Ill. Adm. Code 630).


c)         Prepare a five year strategic plan for maternal and child health services in Illinois and review annually.


d)         Prepare an annual report to the General Assembly, due on January 1, that includes:


1)         A listing of activities undertaken in regard to the Act;


2)         Efforts to address maternal and child health and infant mortality reduction in Illinois; and


3)         Proposed funding and reimbursement levels to adequately support the Family Case Management Program and other infant mortality reduction activities.


e)         Conduct hearings throughout the State, as needed, and advise and receive advice from any local advisory bodies created to address the infant mortality problem.


f)         Prepare an annual work plan for strategic planning purposes.


g)         Keep minutes of each meeting that shall be filed with the Associate Director of the DHS Division of Family and Community Services (DFCS) and be available for public review.


h)         Give notice of the time and date of each meeting to the Governor and the Secretary to permit them to attend meetings and be heard upon any matter coming before the Board.


i)          Disclose conflicts of interest to the Board.  Board members who have a conflict of interest shall not participate in discussions or vote on any matter for which there is a conflict of interest.


j)          Abide by the State Officials and Employees Ethics Act [5 ILCS 430] and complete annual ethics training as required by that Act.


Section 2260.40  Structure and Governance


a)         The Secretary of the Department of Human Services, or his or her designee, shall serve as the Board Chair.  Board Chair responsibilities include:


1)         Designating a Steering Committee of four to six Board members;


2)         Assigning Board members to workgroups based on expertise of assigned tasks; and


3)         Adopting bylaws for the internal management of the Board, a copy of which is to be filed with the Associate Director of DFCS.


b)         Steering Committee responsibilities include:


1)         Meeting monthly;


2)         Setting the agenda for Board meetings;


3)         Convening and facilitating Board meetings;


4)         Monitoring the membership and ensuring vacancies are filled timely;


5)         Monitoring the completion of the Board's legislative mandates;


6)         Monitoring the completion of the Board's Annual Report to the General Assembly;


7)         Convening workgroups to complete tasks described in a work plan or ad hoc groups as other issues arise;


8)         Developing a work plan for the assigned task;


9)         Reporting on activities toward completion of a work plan at Board quarterly meetings;


10)       Designating Chairpersons for workgroups;


11)       Monitoring the evaluation and completion of annual work plans;


12)       Acting as liaisons to various outside interest groups and bringing issues/work back to the workgroup;


13)       Reviewing and advising the Board of any new initiatives (i.e., national, federal and state) and how they should be carried out in Illinois; and


14)       Receiving reports from the Board's Chairperson related to DHS and Title V activities.


Section 2260.50  Composition


The Board shall consist of 29 representatives who have voting rights and shall include the following composition:


            a)         The Secretary of DHS, or his or her designee, who shall serve as Chairperson;


b)         One representative from DHS, designated by the Secretary, who is directly involved with the Family Case Management Program;


c)         One representative each from the Departments of Children and Family Services, Public Health, and Healthcare and Family Services;


            d)         Four members from the Illinois General Assembly:


1)         The President and Minority Leader of the Senate shall each appoint one member;


2)         The Speaker and the Minority Leader of the House of Representatives shall each appoint one member;


            e)         The Governor shall appoint 20 additional members of the Board:


1)         Two physicians licensed to practice medicine in all of its branches who currently serve patients enrolled in the Family Case Management Program:


A)        One physician with a specialty in obstetrics and gynecology;


B)        One physician with a specialty in pediatric medicine;


2)         Five representatives, one each from certified local health departments within the five counties with the largest number of Family Case Management enrollees;


3)         Five representatives from certified local health departments outside the Chicago metropolitan and collar counties areas that shall include a balance of urban and rural health departments;


4)         A registered professional nurse serving as a public health nurse within a certified local health department;


5)         Five representatives from community-based programs currently providing Family Case Management services within Cook County that are not certified local health departments; and


6)         Two consumers who are receiving or have received Family Case Management services.


Section 2260.60  Meetings


a)         All meetings shall be open to the public, except that meetings or portions of meetings may be declared closed in accordance with Sections 2 and 2a of the Open Meetings Act [5 ILCS 120].


b)         The proceedings of a meeting may be recorded and shall be in accordance with the Open Meetings Act.


c)         A schedule of all meetings shall be developed so that public notice of the dates, times and locations of the regularly scheduled meetings will be posted at the beginning of the calendar year at appropriate DHS administrative offices.  Copies of the public notice will also be provided to news media upon written or oral request.


d)         The agenda for each regular meeting and the location where the meeting will be held shall be posted at DHS administrative offices at least 48 hours in advance of the meeting.


e)         Public notice of the date, time, location and agenda of each special meeting shall be posted at appropriate DHS administrative offices at least 48 hours in advance of the meeting and in accordance with Sections 2.02 and 2.03 of the Open Meetings Act.


f)         All meetings, conferences, seminars, hearings, focus groups or other Board-sponsored events must be accessible to persons with disabilities, including employees, participants and the members of the public.  Accessibility at meetings includes accessible communications, materials and facilities.


g)         Meetings may be held via videoconferencing and/or teleconferencing.  The location of the videoconferencing or dial-in information shall be contained in meeting notices only in accordance with, and to the extent allowed by, specific procedural rules adopted by the body.


Section 2260.70  Membership Terms


a)         Members appointed by the Governor shall serve a term of three years or until their successors are appointed.


b)         Any member appointed to fill a vacancy occurring prior to the expiration of the term for which his or her predecessor was appointed shall be appointed for the remainder of that term.


c)         The Board may request the replacement of a Board member if a member has attended fewer than half of the scheduled annual meetings.


d)         Legislative members shall serve during their term of office in the Illinois General Assembly.


Section 2260.80  General Provisions


Members of the Board shall serve without compensation but shall be reimbursed for necessary expenses incurred in the performance of their duties.