Section 5175.20  Appearance at ICCB Meetings

a)         Persons desiring to address the Board shall make a written request to the Executive Director at least five business days prior to the meeting, provided that, with respect to any emergency meeting, the person desiring to address the Board shall make a written request at least one business day prior to the date of the emergency meeting.  Any request to address the Board must include the name, telephone number or e-mail contact information, and street address of the person requesting to address the Board.  The request shall also include the name and street address of the college, organization or group to be represented by the person, if any, and a description of the topic to be presented.

b)         The written notice requirement may be waived by the Chair.

c)         The Chair (or other presiding officer) may impose appropriate time limits on presentations or public comments. The presiding officer's decision to limit a presentation or comment shall be based on criteria including, but not limited to, the total time available for the Board's deliberations, the number of persons seeking to appear before the Board, and the potential for redundancy in the comments being presented.

d)         All presenters are encouraged to submit their presentations in writing.

(Source:  Added at 42 Ill. Reg. 7764, effective April 23, 2018)

Section 5175.30  Information Request

Any person seeking information or wishing to make a request of the Illinois Community College Board (ICCB) may do so by contacting the ICCB Executive Director at 401 East Capitol Avenue, Springfield, Illinois 62701.

(Source:  Amended at 42 Ill. Reg. 7764, effective April 23, 2018)

Section 5175.40  Minutes of Closed Sessions

The Board will review its closed session minutes in March and September of each year to determine if those minutes, or part of those minutes, may be released as public documents.  The Board Chair and Vice-Chair, prior to the March and September meetings, will review the minutes of all closed sessions conducted during the previous six months and make a recommendation for action to the Board based on the relevant provisions of the Public Community College Act [110 ILCS 805], the Freedom of Information Act [5 ILCS 140], and the Open Meetings Act [5 ILCS 120].

(Source:  Added at 42 Ill. Reg. 7764, effective April 23, 2018)

Section 5175.140  ICCB Rules

a)         Initiation of new or amended rules or the repeal of existing rules will begin at the direction of the Board or its Executive Director, or when required by State statute or court decision.

b)         The public and advisory organizations may propose the development, amendment or repeal of a rule by writing to the ICCB Executive Director at 401 East Capitol Avenue, Springfield, Illinois 62701.  The written statement should cite the specific rule to be amended or repealed or should state proposed specific language for a new rule.  Reasons for the proposal shall be included.

c)         Proposed new rules, amendments or repealers will be presented as information at an open public meeting of the Board prior to publication in the Illinois Register.

d)         Following presentation to the Board, proposed rules, amendments or repealers will be published in the Illinois Register.  During the 45-day First Notice period, interested persons or agencies may provide public comment. 

e)         Proposed new rules, amendments or repealers that have met the requirements for public input will be presented to the Board for approval.  Thereafter, the Board shall direct the Executive Director or his or her designee to submit proposed rules, amendments or repealers for review by the Joint Committee on Administrative Rules (JCAR) during the Second Notice period.

f)         At the end of the Second Notice period, if no objections are received from JCAR, ICCB may adopt the rules or any modifications in accordance with the Illinois Administrative Procedure Act (IAPA) [5 ILCS 100].  If ICCB receives an objection from JCAR during the Second Notice period, the Executive Director shall present the objection to the Board at its next meeting for consideration.

g)         The Executive Director may, without Board aproval, promulgate emergency and peremptory rules in accordance with the IAPA.  Emergency and peremptory rules shall be presented as information to the Board at its next regularly scheduled meeting.

(Source:  Amended at 42 Ill. Reg. 7764, effective April 23, 2018)

Section 5175.200  Organization of the Illinois Community College Board

a)         The Illinois Community College Board was created by the Illinois Public Community College Act. Board members are appointed by the Governor with the advice and consent of the Senate, with the exception of one student member appointed by the Student Advisory Committee (see 110 ILCS 805/2-1). 

b)         The Governor designates one member of the Board, other than the student member, to serve as Chair (see 110 ILCS 805/2-3).

c)         The Vice-Chair shall be elected by a vote of the Board for an annual term beginning July 1.  An election for Vice-Chair shall occur before the end of June each year at a regular Board meeting. 

d)         The Chair of the Board presides at Board meetings.  The Vice-Chair shall preside at all meetings in the absence of the Chair.  In the absence of the Chair and Vice-Chair, a member designated by the Chair shall preside for that meeting only.

e)         To the extent practicable, the Board shall convene at least four times per year.  The annual meeting schedule shall be adopted by the Board at its last meeting of the fiscal year for the following calendar year.  The meeting calendar shall be posted on ICCB's website.  All Board meetings shall be conducted in accordance with Section 1.01 of the Open Meetings Act.

f)         A special meeting to discuss matters that require consideration or action before the next regularly-scheduled meeting of the Board may be called by the Chair, by the Vice-Chair in the event the Chair is unavailable, or upon written notice signed by at least three members of the Board.  All Board members shall be provided with written notice of the time, purpose and location of any special meeting at least five days before the date of the meeting (see 110 ILCS 805/2-3).  Matters for consideration at a special meeting are limited to those matters described in the notice.

g)         Six members of the Board constitutes a quorum.  All official acts of the Board require a majority vote in a meeting at which a quorum is present, except that approval of a new unit of instruction, research, or a public service for a community college shall require the approval of a majority of all members of the Board [110 ILCS 805/2-3].

h)         Members of the Board  serve without compensation, but shall be reimbursed for expenses incurred in performing their duties, in accordance with the rules and guidelines of the Higher Education Travel Control Board (80 Ill. Adm. Code 2900).

(Source:  Added at 42 Ill. Reg. 7764, effective April 23, 2018)

Section 5175.210  Board Member Attendance by Means Other Than Physical Presence

a)         If a quorum of the members of the Board or any committee of the Board is physically present for a meeting, as required by Section 2.02 of the Illinois Open Meetings Act, a majority of the Board or committee of the Board, as the case may be, may allow a physically absent member to attend the meeting by video or audio conference if the member is prevented from physically attending because of the following:

1)         Personal illness or disability;

2)         Employment purposes or the business of the ICCB; or

3)         Family or other emergency.

b)         Any Board member wishing to attend a meeting by other means shall notify the Board Secretary before the meeting unless advance notice is impractical.

(Source:  Added at 42 Ill. Reg. 7764, effective April 23, 2018)

Section 5175.220  Organization of ICCB Staff

The Board is supported by a staff headed by an Executive Director. The organizational structure is illustrated by function on the chart in Appendix A.

(Source:  Amended at 42 Ill. Reg. 7764, effective April 23, 2018)

Section 5175.APPENDIX A   Organization Chart

(Source:  Added at 42 Ill. Reg. 7764, effective April 23, 2018)