Section 1038.20 Definitions
"Applied research" means systematic study and
investigation undertaken to discover the applications and uses of knowledge and
principles in actual work or in solving problems.
"Award eligibility period" means the 12-month
period ending March 31 of the grant period.
"Basic research" means systematic study and
investigation undertaken to discover new knowledge and establish facts or
principles.
"Board" means the Illinois Board of Higher
Education.
"Expenditure period" means the two-year period beginning
on the first day of the grant period.
"Grant funds" means dollars appropriated by the
State of Illinois to be used in support of the State Matching Grant Program.
"Grant period" means the State of Illinois fiscal
year for which grant funds are appropriated.
"Institution" means an Illinois public university
or community college, or not-for-profit degree-granting independent college or
university.
"Matching contribution" is the institution's
resource commitment to a sponsored research project as required by the terms of
the agreement between the institution and the project sponsor. Matching
contributions shall not include the contributed effort of project investigators
and shall be limited to institutionally-provided direct costs separately
budgeted and accounted for as the institution's contribution to the research
project.
"Matching period" means the State of Illinois
fiscal year two years prior to the grant period, or in the case of an
institution where the institution fiscal year is not the same as the State
fiscal year, "matching period" means the institution fiscal year
which most closely overlaps the State fiscal year two years prior to the grant
period.
"OMB Circular A-133 Audit Report" means an audit
conducted according to the United States Office of Management and Budget
Circular A-133.
"Sponsor" means an entity, other than the State of
Illinois, the applicant institution, or any consortium in which the institution
is a member, that provides primary financial support for research project
activities.
"Supported project" means a sponsored research
project for which an award is formally committed to by a sponsor during the
Award Eligibility Period, for which the receipt of sponsored research grant
funding requires an institutional matching contribution, that meets the
criteria set forth in Section 1038.30, and for which grant funds will be
allocated to meet all or part of the matching contribution during the
expenditure period. Multi-year projects may be submitted for only one year at
a time, but may be re-submitted annually during the life of the project if the
project sponsor is required to make a re-determination each year that the
institution is eligible for grant funding.
(Source: Amended at 24 Ill. Reg. 3364, effective February 14, 2000)
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TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1038
STATE MATCHING GRANT PROGRAM
SECTION 1038.30 PROJECT ELIGIBILITY CRITERIA
Section 1038.30 Project
Eligibility Criteria
Eligible projects shall meet the
following criteria:
a) The project is a research project and is described by the
sponsor as a research project.
b) The research project is awarded grant funds through an open
and competitive process of merit review.
c) Matching funds are required by the sponsor under the terms of
the award or the award is conditioned on a match as a determination of
institutional commitment.
d) The institution is committed to provide a specified matching
contribution and shall provide funding for any portion of the matching
contribution not covered by the State Matching Grant Program.
e) Projects must be basic research or applied research
activities.
f) Such activities as training of personnel, workforce training
or development, curricular research or development, clinical trials, or building
construction or renovation (except for renovation costs incurred in support of
an eligible project) are only incidental to the basic research or applied
research activities.
g) Research projects for which the State of Illinois has provided
a specific grant or appropriation are ineligible for matching funds under this
grant program.
h) The results of the sponsored research project must be
available to the public or to the sponsoring governmental agency. Research
projects may not support private, non-governmental, or for-profit research
activities.
(Source: Amended at 24 Ill. Reg. 3364, effective February 14, 2000)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1038
STATE MATCHING GRANT PROGRAM
SECTION 1038.40 FUNDING FORMULA
Section 1038.40 Funding
Formula
State Matching Grant Program
grant funds shall be allocated to each participating institution based on the
institution's expenditures of federal funds during the matching period as
contained in the institution's U.S. Office of Management and Budget Circular
A-133, Audit Schedule of Expenditures of Federal Awards, less any of those
funds that represent student financial aid. Individual institutional
allocations shall be based on the institution's proportional share of the total
federal funds received during the matching period for all Illinois institutions
submitting grant applications. It shall be the responsibility of the
institution to provide an accounting of the portion of those federal funds
representing student financial assistance.
(Source: Amended at 24 Ill. Reg. 3364, effective February 14, 2000)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1038
STATE MATCHING GRANT PROGRAM
SECTION 1038.50 APPLICATION REQUIREMENTS
Section 1038.50 Application
Requirements
a) The Board shall notify in writing the chief executive officer
of every institution in the State of Illinois of the availability of grant
funds not less than 45 days before the deadline for submission of applications.
b) Applications must be completed on forms prescribed by the
Board.
c) Grant applications shall contain, at a minimum:
1) A copy of the institution's U.S. Office of Management and
Budget (USOMB) A-133, Audit Schedule of Expenditures of Federal Awards, for the
matching period.
2) Certification by the chief executive officer of the
institution that:
A) the institution will provide a program specific audit as
required by this Part;
B) the institution will comply with this Part and applicable State
and federal statutes;
C) the institution will refund to the Board of Higher Education
the prorated amount of grant funds for supported projects for which funding is
not received, for which grant funds are not properly expended, or for which the
institution is deemed ineligible; and
D) the institution will provide such additional information
requested by the Board or external evaluators as necessary to administer this
program.
d) Application information may be obtained from, and applications
shall be submitted to:
State Matching Grant Program
Illinois Board of Higher Education
431 East Adams, Second Floor
Springfield, Illinois 62701-1418
217/557-7377
(Source: Amended at 24 Ill. Reg. 3364, effective February 14, 2000)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1038
STATE MATCHING GRANT PROGRAM
SECTION 1038.60 USE OF GRANT FUNDS
Section 1038.60 Use of Grant
Funds
a) State Matching Grant Program grant funds may be used only for:
1) All or part of the institution's required matching
contribution during the expenditure period for eligible supported research
projects for which the institution receives formal notification of the awarding
of sponsor research funds during the award eligibility period.
2) Audit of grant funds.
b) The Board will distribute grant funds to institutions based
on:
1) The institution's allocation of grant funds as determined in
Section 1038.40, one-half of which will be distributed to grant recipients at
the time of allocation.
2) Not later than May 1 of the grant year, each institution
receiving a grant shall submit to the Board a request for the distribution of
the remaining grant funds that includes a listing of all eligible supported
research projects for which the institution received award notification during
the award eligibility period.
For each supported project, the following information shall
be submitted:
A) project title;
B) copy of official award notification letter from the project
sponsors; and
C) a description of institution matching requirements and
contributions to be expended during the expenditure period.
c) Any single supported research project shall not be eligible
for more than ten percent of the grant funds appropriated by the State for the
grant period.
(Source: Amended at 24 Ill. Reg. 3364, effective February 14, 2000)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1038
STATE MATCHING GRANT PROGRAM
SECTION 1038.70 CONDITIONS AND ADMINISTRATIVE RESPONSIBILITIES
Section 1038.70 Conditions
and Administrative Responsibilities
a) Non-Discrimination. No recipient shall discriminate on the
basis of race, creed, sex, handicap, color, or national origin in the
employment, training, or promotion of personnel.
b) Audit. Each recipient of a State Matching Grant Program grant
shall submit an audit performed by an external auditor who is licensed as a
public accountant by the Illinois Department of Professional Regulation. Such
audit shall include a report from the auditor as to whether grant funds were
expended in accordance with the uses outlined in Section 1038.60. A State
Matching Grant Program grant specific audit is required and shall be performed
in accordance with Government Auditing Standards, issued by the United States
General Accounting Office, Comptroller General of the United States and in
effect at the time of the audit. Audits are due by November 30 following the
end of the expenditure period.
The Government Auditing Standards is offered for sale by the
U.S. Government Printing Office, Superintendent of Documents, Mail Stop: SSOP,
Washington, DC 20402-9328, ISBN 0-16-045011-X. A copy of this publication is
on file at the Board of Higher Education office. The standards also are
available on-line at http:www.gao.gov/govaud/ybk01.htm#ybkintro.
c) Evaluation Report. A report documenting the external
leveraging of funds achieved and results achieved by the matching grant funds
is to be provided. The report shall document the extent to which the
institutions' ability to attract funds has been enhanced by the State Matching
Grant Program and what monetary and non-monetary benefits have accrued to the
citizens of Illinois as a result of projects included in the State Matching
Grant Program. Evaluation reports are due October 1 following the end of the
expenditure period.
d) Grant funds not expended as matching contributions for
eligible projects identified by the grant recipient or the required audit shall
be refunded to the Board.
e) At the end of the grant period, the Board may allocate any
remaining, returned or unspent funds to eligible applicant institutions based
on their previously determined proportionate share.
f) With the assistance of a panel of external evaluators, the
State Matching Grant Program will be reviewed annually and the results reported
to the Board of Higher Education. The following questions will be addressed in
the report:
1) To what extent have the objectives of the program been
achieved?
2) How many federal and corporate research dollars have come to
Illinois as a result of projects included in the program?
3) What monetary and/or non-monetary benefits have accrued to the
citizens of Illinois as a result of the projects supported by the grant
program?
(Source: Amended at 24 Ill. Reg. 3364, effective February 14, 2000)
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