Section 455.10  Purpose and Authority

 

The purpose of this Part is to prescribe the requirements for administering the Illinois Cycle Rider Safety Training Program that promotes safety for persons and property connected with the use and operation of motorcycles, motor driven cycles and mopeds as authorized by the Cycle Rider Safety Training Act [625 ILCS 35].  The Illinois Department of Transportation has the power, duty and authority to administer the Act. (See Section 3 of the Act.)

 

(Source:  Amended at 35 Ill. Reg. 15457, effective September 7, 2011)

 

Section 455.20  Applicability

 

This Part applies to:

 

a)         Regional Cycle Rider Safety Training Centers and staff; and

 

b)         Students in the Program.

 

Section 455.30  Definitions

 

"Act" means the Cycle Rider Safety Training Act [625 ILCS 35].

 

"Advanced Rider Course" or "ARC" means a course designed to develop advanced braking and steering skills while the student is astride his/her own cycle.  Classroom materials cover cycle handling dynamics and traction management.

 

"Beginner Course" means a training course that includes both classroom and on-cycle instruction.  The course is designed to reduce the likelihood and severity of cycle crash involvement by teaching essential street riding skills and developing riding strategies.

 

"Assistant Coordinator" means the person who assists the Program Coordinator with day-to-day operations of the Program.

 

"Chief Instructor" means the person who is qualified under this Part to train and certify Program instructors. (See Section 455.50(a)(4) for qualifications.)

 

"Code" or "IVC" means the Illinois Vehicle Code [625 ILCS 5].

 

"Contract" means an annual written agreement between the Illinois Department of Transportation and each Regional Center.  The contract year begins December 1 and ends the following November 30.  A contract will specify the requirements of the Program and the amount of money provided from the Cycle Rider Safety Training Fund to implement the Program as provided in Section 6 of the Act.

 

"Cycle" means a motorcycle, motor driven cycle or moped as defined in the Illinois Vehicle Code. (Section 2.01 of the Act)

 

"Cycle Rider" means every person who rides and is in actual physical control of a cycle.  (Section 2.02 of the Act)

 

"Cycle Rider Safety Training Courses" or "Courses" means beginner and advanced courses of instruction in the use and operation of cycles, including instruction in the safe on-road operation of cycles, the rules of the road and the laws of Illinois relating to motor vehicles. 

 

"Department" means the Illinois Department of Transportation. (Section 2.04 of the Act)

 

"Driver's License" means any license or permit to operate a motor vehicle under the laws of Illinois. (Section 2.05 of the Act)

 

"Instructor" means the person or persons qualified under this Part to teach both on-cycle and classroom sessions of the Program.  Instructors must successfully complete an Instructor Training Course prior to performing the duties of an instructor.

 

"Instructor Update Seminar" means an annual seminar conducted at a Regional Center that Program instructors must attend annually to update and review curriculum and other issues related to the Program.

 

"Moped" means a motor-driven cycle, with or without optional power derived from manually operated pedals, whose speed attainable in one mile is at least 20 mph but not greater than 30 mph, and is equipped with a motor that produces 2 brake horsepower or less. If an internal combustion engine is used, the displacement shall not exceed 50 cubic centimeter displacement and the power drive system shall not require the operator to shift gears. (IVC Section 1-148.2)

 

"Motor Driven Cycle" means every motorcycle and every motor scooter with less than 150 cubic centimeter piston displacement, including motorized pedalcycles. (IVC Section 1-145.001)

 

"Motorcycle" means every motor vehicle having a seat or saddle for the use of the rider and designed to travel on not more than 3 wheels in contact with the ground, but excluding an autocycle or tractor. (IVC Section 1-147)

 

"Program" means the Illinois Cycle Rider Safety Training Program.

 

"Program Coordinator" means the person employed at a Regional Center who is responsible for the day-to-day management of the Program within a Region.

 

"Program Director" means the person employed by the State college or community college, the State university or the community agency designated by the Department to have the overall responsibility for management of the Program within a Region.

 

"Range" means the paved area that is used to conduct the "on-cycle" portion of the training course.

 

"Range Aide" means the person employed at a Regional Center who is responsible for preparing the range, cycles, and other equipment for on-cycle instruction and for maintaining cycles in a safe operating condition. 

 

"Region" means the geographic area made up of a group of counties that constitutes an area served by each Regional Cycle Rider Safety Training Center.

 

"Regional Cycle Rider Safety Training Center" or "Regional Center" means any State college or community college, a State university or a community agency selected by the Department to administer the Program within a defined Region.

 

"Training Site" means the physical location of the training range or ranges, the classroom or classrooms and the storage facility.  Each Region may have more than one training site.  A training site may have more than one training range and/or classroom.    (See Section 455.50(b) for criteria used to approve training site.)

 

"USDOT" means the United States Department of Transportation.

 

(Source:  Amended at 41 Ill. Reg. 15326, effective December 5, 2017)

 

Section 455.40  Incorporations by Reference

 

a)         Incorporations by Reference

The Department incorporates by reference the following:

 

1)         As the curriculum for the beginner courses, the Motorcycle Safety Foundation's RiderCoach Guide (January 2017) . 

 

2)         As the curriculum for the advanced courses, the Motorcycle Safety Foundation's Advanced Rider Course (ARC) (May 2017). 

 

3)         As the curriculum for the Chief Instructor courses, the Motorcycle Safety Foundation's RiderCoach Trainer Guide (January 2016). 

 

4)         Every helmet used in the Program must conform to the applicable provisions of 49 CFR 571.218 (Motorcycle helmets) of the Federal Motor Vehicle Safety Standard (FMVSS) (October 1, 2017). 

 

b)         All the materials incorporated by reference in this Section are incorporated as of the date specified and include no later amendments or editions.

 

c)         Copies of the materials incorporated by reference in this Section are available at the Department, 2300 South Dirksen Parkway, Room 007, Springfield IL 62764 or by calling 217/782-3568.  The federal standards are available on the National Archives and Records Administration's website at http://www.ecfr.gov. 

 

(Source:  Amended at 41 Ill. Reg. 15326, effective December 5, 2017)

 

Section 455.50  Program Requirements

 

a)         Regional Centers

The Department will enter into an annual contract with a State college or a community college, a State university or a community agency of its choice to act as a Regional Center for purposes of administering the Program.  Training courses will be offered at a Regional Center or at any of the training sites within a Region.  Regional Centers shall administer and operate the Program in compliance with this Part.

 

1)         Regional Boundaries

Regional boundaries are established by the Department through the assignment of counties to a specific Region.  Factors used to determine which Region a county is assigned to include the county's proximity to a Regional Center as well as population factors within the State.  (See Appendix A for county assignments.)  The designated Regions and county assignments are also available on the Program's website at www.startseeingmotorcycles.org. Larger counties may be divided between two Regional Centers to accommodate all students in that county.

 

2)         Program Directors

Each State college or community college, State university or community agency shall appoint a Program Director who shall be responsible for the overall management of the Program.  The Program Director shall be experienced in program management, including fiscal management, personnel management, and preparation of contract proposals and shall have a technical understanding of the Program.

 

3)         Program Coordinators and Assistant Coordinators

 

A)        Each Regional Center shall employ a Program Coordinator to manage the day-to-day operations of the Program.  Each Regional Center may appoint an Assistant Coordinator to assist the Program Coordinator.  The Program Coordinator, and Assistant Coordinator if applicable, shall:

 

i)          successfully complete a beginner course instructor program under this Section;

 

ii)         be a Chief Instructor or become a Chief Instructor within 18 months after becoming a Program Coordinator (or Assistant Coordinator);

 

iii)        be knowledgeable of cycle safety as well as administrative and personnel management issues;

 

iv)        have the ability to effectively teach the concepts and lessons of the Program; and

 

v)         teach either one beginner course and one instructor preparation course or four beginner courses annually.  The Program Coordinator or Assistant Coordinator will not be compensated for teaching these annual minimum requirement courses.

 

B)        Responsibilities of the Program Coordinator and Assistant Coordinator include, but are not limited to: 

 

i)          Preparation of contract proposals;

 

ii)         Management of program costs;

 

iii)        Training activities, as well as monitoring training activities performed by other instructors;

 

iv)        Supervision and evaluation of instructors;

 

v)         Selection and equipping of training sites;

 

vi)        Development and distribution of course schedules;

 

vii)       Procurement and management of cycles and related training equipment;

 

viii)      Preparation of reports; and

 

ix)        Documentation of costs for reimbursement purposes. 

 

4)         Chief Instructor Qualifications

Chief Instructors shall meet the following requirements:

 

A)        Complete a Chief Instructor Course, as required by the course curricula (see Section 455.40 for course curricula); and

 

B)        Maintain Chief Instructor recertification requirements, as required by the course curricula.

 

5)         Beginner Course Instructor Qualifications

Instructors of the beginner course shall meet the following requirements:

 

A)        Possess a Student Completion Card (see Section 455.70(i));

 

B)        Possess a valid Class M driver's license (i.e., motorcycle (150 or more cubic centimeters displacement)) or the equivalent license of another state;

 

C)        Possess a valid Red Cross Basic First Aid Card or Department-approved equivalent (e.g., military first aid training, emergency medical technician);

 

D)        Be knowledgeable of and able to perform basic cycle maintenance;

 

E)        Be able to operate a 5 pound (minimum) dry-chemical (Type A, B or C) fire extinguisher;

 

F)         Successfully complete an instructor training course that meets the standards of the Department-approved curriculum and demonstrate riding ability to the satisfaction of the Chief Instructor (see Section 455.40 for Department-approved curriculum);

 

G)        Successfully practice teach designated portions of a beginner course under the supervision and in the presence of a Chief Instructor;

 

H)        Maintain instructor certification in accordance with the curriculum;

 

I)         Attend an annual Instructor Update Seminar conducted by a Regional Center; and 

 

J)         Possess a safe riding and driving record (an out-of-state instructor shall furnish a copy of his or her driving record) that, for purposes of this Program, means having no more than two convictions for violations of traffic regulations governing the movement of vehicles committed within a 12-month period, and no possibility that the instructor's license could be suspended.  An instructor or instructor candidate convicted of any traffic violation that could result in the suspension or revocation of his or her driving privileges, including, but not limited to, DUI (Driving Under the Influence) or DWI (Driving While Intoxicated), shall be disqualified for a period of three years from the date of the suspension.

 

6)         Advanced Course Instructor Qualifications

Instructors of the advanced course shall meet the following requirements:

 

A)        Maintain beginner course instructor certification in accordance with the curriculum;

 

B)        Complete a one-day advanced instructor course taught by a qualified Chief Instructor; and

 

C)        Complete an annual Instructor Update Seminar conducted by a Regional Center.

 

7)         Range Aide Qualifications

Persons employed as Range Aides shall meet the following requirements:

 

A)        Possess a Beginner Course Student Completion Card (see Section 455.70(i));

 

B)        Possess a valid Class M Illinois driver's license or Class L driver's license (i.e., motor driven cycle (under 150 cubic centimeters displacement)) or the equivalent license of another state; and

 

C)        Be knowledgeable of and able to perform basic cycle maintenance and repair.

 

b)         Training Sites

Courses may be conducted at various training sites established as needed throughout a Region.  The Program Coordinator shall consider the following factors when selecting a training site:  cycle crash data by county, cycle registrations by county, the number of requests for courses, and the availability of an acceptable site.

 

1)         All training sites shall be approved by the Department prior to use.  The Department will approve a training site when the following requirements of this subsection (b)(1) are met.

 

A)        Range Areas

 

i)          A range area shall be a paved surface free from street traffic and surface obstructions.  All range areas must be approved by the Department.  Adequate room must be provided on the range to conduct maneuvers.  A range drawing indicating the location, area dimensions and exercise layouts specified shall be submitted to the Department two weeks prior to use and shall indicate any potential hazards on or adjacent to the range. Potential hazards may include, but are not limited to, light poles, fences, raised medians, or parking blocks.  If the range or adjacent area changes, an updated drawing shall be submitted to the Department at the following address within one week after the Program Coordinator's knowledge of the change.

 

Manager, Motorcycle Safety Unit

Illinois Department of Transportation

Bureau of Safety Programs and Engineering

2300 South Dirksen Parkway, Room 007

Springfield IL  62764

 

ii)         The paved range area must meet standards established by the Department in subsection (b)(1)(A)(i).  The Department may approve exceptions to the standards based on an on-site evaluation of the range.  Exceptions may include reduced range size and changes to layouts and exercise areas due to potential hazards such as those listed in subsection (b)(1)(A)(i).

 

B)        Classroom Facilities

The classroom shall be a room that is usually within walking distance of the range area.  The classroom shall be equipped with desks that provide a writing space for each student.  A desk or podium and chair shall be provided for the instructor, along with a table to accommodate any audio-visual equipment.

 

C)        Storage Facilities

A locked storage facility shall be provided with space adequate for the storage of cycles and related training equipment kept at the site overnight (e.g., helmets, course cones).

 

2)         Training Equipment

For a beginner course, the Regional Centers shall furnish the cycles and helmets used during the course.  Cycle size and type shall be determined by the Department.  For an advanced course, the student will be required to furnish a helmet and a cycle.

 

A)        Helmet Standards

All helmets shall meet or exceed FMVSS 218.

 

B)        Cycle Acquisition

Cycles may be acquired through dealer loan agreements or the Department may purchase cycles for each Regional Center.  Cycles are usually purchased from funds deposited into the Cycle Rider Safety Training Fund as authorized in Section 6 of the Act.  Cycles are sometimes donated by cycle manufacturers, dealers, clubs, organizations, and/or individuals.  The Department may also authorize a Regional Center to purchase cycles used in its Region.

 

c)         Insurance

 

1)         The Regional Center shall obtain liability insurance for each cycle used by a beginner course student in the Program. 

 

2)         Minimum insurance limitations and coverages shall be:

 

A)        Bodily injury and property damage liability;

 

B)        A combined single limit of $1,000,000 for each occurrence and $2,000,000 aggregate;

 

C)        $500 deductible per crash (paid by the Regional Center);

 

D)        Comprehensive and collision coverage for motorcycles shall be based on their actual cash value as determined annually by the Regional Center using the most current edition of the Kelley Blue  Book or National Automobile Dealers Association (NADA) values; and

 

E)        Excess medical coverage in the amount of $10,000 per person.

 

3)         Proof of insurance shall be submitted to the Department by the Regional Center prior to the start of any beginner or advanced course.  The insurance policy shall contain a 30-day written notice (to the Regional Center) of cancellation clause.  Insured entities shall include:

 

A)        the Regional Center;

 

B)        the Department, and its guests, officers, and employees;

 

C)        the owners of selected training sites; and

 

D)        the participating cycle dealers (if applicable).

 

4)         All advanced course students must provide their own cycle or have the owner's written permission to use a borrowed cycle.  All cycles used by advanced course students must be properly registered and insured for liability damage.

 

5)         Regional Centers carry excess medical insurance coverage for students enrolled in the Program.  If a student is injured while participating in the Program, he/she must first submit the medical bills to his/her own insurance carrier.  The Regional Center's coverage is considered a secondary policy.  If the student does not have medical insurance, the Regional Center's medical coverage will be the primary insurer for the claim, up to the limit of its coverage. 

 

d)         Public Relations

A Regional Center may implement a multi-media public relations program. Regional Centers are encouraged to secure free promotional opportunities through any news media.

 

e)         Logo

The Department will approve an official Program logo.  The official logo must be used on all Program materials (e.g., course schedules, informational brochures, web sites) used by Regional Centers.  Each Regional Center may adopt a unique logo specific to its Region.  The Regional logo may be used in addition to the Program logo.  All Regional logos and Program materials shall be approved by the Department prior to use.  

 

f)         Record Retention

All records and reports completed by a Regional Center while under contract with the Department are the property of the Department.

 

1)         State Records Act

All records are subject to the State Records Act and shall be maintained in accordance with the Department's records retention schedule as approved by the State Records Commission.

 

2)         Record Accessibility

The State of Illinois or its representatives shall have access to all Program-related records, documents or reports generated at the Regional Center.

 

g)         Audits

All contract costs are subject to audit by the State of Illinois or its representative.  Audits will be conducted after receipt of the final reimbursement claim for a contract year.  The audit procedure may include an on-site inspection of all applicable Program records.  The Department reserves the right to conduct audits on a random basis to verify compliance with this Part.  Regional Centers will be required to reimburse the Department for any unauthorized or improperly documented expenditures.

 

(Source:  Amended at 41 Ill. Reg. 15326, effective December 5, 2017)

 

Section 455.60  Contracts

 

The Department will award annual contracts out of appropriations to the Department from the Cycle Rider Safety Training Fund to be used by the Regional Centers to conduct approved Cycle Rider Safety Training Courses.  (See Section 7 of the Act.)  An approved contract executed by the Department is required before the State is bound.

 

a)         Content of Contracts

Each contract must include provisions defining a sound and complete agreement, including the:

 

1)         Nature and scope of the work to be performed;

 

2)         Time frame for performance;

 

3)         Contract termination/cancellation provisions;

 

4)         Total cost for the contract; and

 

5)         Certifications.

 

b)         Contract Termination/Cancellation

The obligation of the State will cease immediately without penalty or further payment being required if, in any fiscal year, the General Assembly fails to appropriate or otherwise make funds available for contracts.  A contract may be terminated by either party upon 30 days written notice.  Failure to carry out the conditions set forth in the contract and this Part will constitute a breach of the contract and may result in termination of the contract.  Upon termination, the Regional Center will be reimbursed for work satisfactorily completed prior to the date of termination.

 

Section 455.70  Cycle Rider Safety Training Courses

 

a)         Course Cost

No fee shall be charged for the Cycle Rider Safety Training courses, except for a nominal registration fee that shall be refunded upon completion of the course. Students may donate the registration fee to the Regional Center.

 

b)         Student Eligibility

To participate in the Cycle Rider Safety Training Program, a student must:

 

1)         be a resident of the State of Illinois;

 

2)         be at least 16 years of age;

 

3)         hold a valid driver's license or permit; and

 

4)         show current proof of liability insurance (advanced course students and students that are holders of a Temporary Visitor's Driver's License only).

 

c)         Every student must sign a "Waiver or Release of Liability" form stating that he/she will not hold the Department liable for any injury or harm that may have occurred during his/her participation in the Program.  This form is retained by the Regional Center for a minimum of seven years following the student's completion of the course.  Any student under 18 years of age must have the written consent of a parent or guardian to participate in the Program.  The parent or guardian's signature must be included on the "Waiver or Release of Liability" form. 

 

d)         Course Curricula

The curricula for beginner and advanced courses are selected by the Department.  Either the Department or the Program Coordinator may make modifications to the curricula to improve the safety, effectiveness or efficiency of the Program.  An example of a modification is changing the direction of the cycles' flow due to geographical logistics of the range.  Any proposed modification made by a Program Coordinator must be pre-approved by the Department. The proposed modification must be submitted in writing to the Department at the address provided in Section 455.50(b)(1)(A)(i) at least two weeks prior to implementation. 

 

e)         Instructor's Manual

Each Regional Center shall compile and print an Instructor's Manual for distribution to each instructor teaching courses within the Region.  The Manual shall detail information instructors will need to train students in the Program.  The Manual may be revised as needed.  All revisions shall be made in accordance with this Part and shall be submitted to the Department for approval at the address provided in Section 455.50(b)(1)(A)(i) at least two weeks prior to use.  The Manual shall include:

 

1)         An introduction

A brief history of the Cycle Rider Safety Training Program shall be included.  (History information is available by contacting the Department at the address provided in Section 455.50(b)(1)(A)(i).)

 

2)         Procedures

The following Sections of this Part:

 

Section 455.50(a)(5)  Beginner Course Instructor Qualifications

Section 455.50(a)(6)  Advanced Course Instructor Qualifications

Section 455.50(a)(7)  Range Aide Qualifications

Section 455.70(f)  Class Size and Instructor/Range Aide Ratios

Section 455.70(g)  Safety Regulations.

 

3)         Regional Boundaries

An identification of the counties to be served by the Regional Center.  The address, telephone number, and website address of each Regional Center shall be listed in the Manual.

 

4)         Public Relations

An explanation of the importance of a strong public relations program, together with examples of established and suggested public relations materials and procedures.

 

5)         Cycle Use

An explanation of the proper use of Program cycles (e.g., not allowing the cycle to be operated for personal use).

 

6)         Conduct

Guidelines for the proper conduct of instructors, range aides and students.  The instructor shall have the authority to evict any student from the instruction period or from the course if the student disrupts the course or if the student displays conduct that may endanger himself/herself or any other person.

 

7)         Duties

An explanation of the duties of chief instructors, instructors, and range aides.  Instructions shall also be included that require the instructor to attach completed Student Registration Forms to Program Attendance Records and submit them to the Regional Center as soon as practicable after the completion of a course. 

 

8)         Student Status

A definition of student eligibility as provided in subsection (b) and the criteria for passing the course as provided in subsection (e)(12).

 

9)         Course Documents

Examples of forms provided in the manual shall include:

 

Waiver or Release of Liability

Student Registration

Attendance Record

Crash/Incident Report (Instructor and Student)

Claim Form for Reimbursable Costs.

 

10)         Student Identification Number (SIN)

An explanation of the criteria used to develop the SIN shall be provided.

 

A)        Each student who attends any portion of a course must complete and sign a Student Registration form and is assigned a SIN.  The SIN is a nine digit number that identifies all students enrolled in the Program.

 

B)        An explanation of the nine-digit SIN used on the Student Registration form is as follows:

 

Field 1:  Year (two digits)

Field 2:  Regional Center and Training Site (three digits)

Field 3:  Course number (two digits)

Field 4:  Student number (two digits).

 

C)        The Regional Center and training site numbers assigned to the Region and training site shall be included in each Instructor's Manual.

 

11)         Compensation

A statement of the pay rates used to compensate instructors and range aides.

 

12)         Passing Criteria

An explanation of the criteria used to determine if a student passes a beginner or advanced course shall be included in the manual. 

 

A)        Pass means the student attended all sessions and attained a passing score on the riding and written evaluations (beginner course only).  (Also see subsections (h)(1) and (h)(2) for pass/fail criteria.)

 

B)        Students who successfully pass the course shall be issued a Student Completion Card either at the completion of the course or by U.S. mail following the completion of the course. 

 

C)        The instructor shall have the authority to fail any student from a course if the student displayed unsafe conduct that may have endangered him/herself or any other person.

 

13)         Department Questionnaire

The instructor shall inform each student that he/she may receive a questionnaire from the Department concerning the course.  The student will be provided a self-addressed stamped envelope and will be requested to return the questionnaire within 14 business days after completion of the course.

 

14)         Instructional Plan

A plan that outlines the lessons normally taught during each course session.  The plan also details instructor course requirements (e.g., how early instructors should arrive before each session).

 

f)         Class Size and Instructor/Range Aide Ratios

 

1)         Beginner Courses

 

A)        A minimum of six registered students and a maximum of 12 registered students at the first course session is required to conduct a beginner course.

 

B)        Regional Centers may be required to limit the number of students in a beginner course if the Regional Center cannot provide a cycle for each student registered to take the course.

 

C)        Student/instructor ratio for beginner course range training shall not be greater than six to one.  Every range session shall have a minimum of two qualified persons (either an instructor and range aide or two instructors) present at all times. 

 

2)         Advanced Courses

 

A)        A minimum of six registered students and a maximum of 12 registered students at the first course session is required to conduct an advanced course. 

 

B)        Student/instructor ratios shall not be greater than six to one.  Every range session shall have at least two advanced course instructors.

 

g)         Safety Regulations

 

1)         Protective equipment shall be worn by the instructors, range aides, and students at all times when students are sitting on a cycle.  Instructors and range aides are not required to wear protective equipment when starting Program cycles.  Protective equipment includes:

 

A)        A helmet that meets or exceeds the requirements of Section 455.50(b)(2)(A);

 

B)        Full-fingered gloves;

 

C)        Long-sleeved clothing (i.e., jacket or shirt);

 

D)        Long pants;

 

E)        Sturdy over-the-ankle footwear (not cloth or canvas); and

 

F)         Eye protection (i.e., glasses, goggles, or helmet visor).

 

2)         The following emergency equipment must be present and readily available at all training sites:

 

A)        A fully-charged 5-pound (minimum) dry-chemical (Type A, B, or C) fire extinguisher;

 

B)        A fully-stocked, industrial-quality first aid kit; and

 

C)        Specific procedures to follow in the event of a crash (including 911, at the discretion of the instructors, and additional telephone numbers, such as students' designated emergency contact numbers).

 

3)         A telephone must be available within easy access of all training sites.

 

4)         If training cycles are stored away from the range, they shall not be ridden to or from the range.

 

5)         Training will not be conducted during a thunderstorm, snowstorm, or windstorm.  Training will also not be conducted when ice is present on the range or if the instructor or instructors determine that the students' safety is at risk.

 

6)         Crash and Incident Reporting

 

A)        When any crash occurs during a training session, the instructor shall complete a Motorcycle Crash/Incident Report (MCIR) form.  The student involved in the crash shall also complete a Student MCIR form explaining his/her version of the crash.  The instructor shall submit both MCIRs to the Regional Center within two working days after the crash.  The Regional Center shall submit both MCIRs to the Department within two working days after receiving the forms.   

 

B)        If any crash occurs during a training session that requires emergency medical attention, the instructor shall notify the Regional Center by telephone within 24 hours after the crash.  The Regional Center shall inform the Department by telephone within 24 hours after being notified by the instructor.  The instructor shall complete and submit the Instructor MCIR to the Regional Center within two working days after the crash.  The student involved shall also complete a Student MCIR and submit it to the Regional Center as soon as possible.  The Regional Center shall submit both MCIR forms to the Department within two working days after receiving the forms.

 

C)        If any damage occurs to a cycle, the instructor shall complete an MCIR and submit it to the Regional Center as soon as practicable.  The Regional Center shall submit the form to the Department within 20 working days after receiving it. 

 

h)         Student Status at Course Completion

Each registered student will be classified as a Pass, Fail, or Drop at course completion based on the following:

 

1)         Pass – Student attended all sessions and attained a passing score on the riding and written evaluations.

 

2)         Fail – Student completed the class, but failed one or both of the evaluations, or displayed unsafe conduct that endangered himself/herself or any other person.

 

3)         Drop – Student left the course before either evaluation for any reason.

 

i)          Student Completion Card

 

1)         Those students who pass a course shall be issued an official Student Completion Card by Regional Center staff and mailed from the Regional Center office, a reflectorized helmet decal, when available, and an experienced rider course pin (for experienced course graduates only, when available). 

 

2)         Replacement cards shall be issued by the Regional Center, upon request, for a period not to exceed one year from the course completion date.  Letters or certificates confirming course completion shall be issued, upon request, when the course completion date exceeds one year but not more than three years.

 

(Source:  Amended at 41 Ill. Reg. 15326, effective December 5, 2017)

 

Section 455.80  Reimbursement Process

 

a)         The Department shall reimburse the Regional Center for actual costs incurred that are necessary to administer the Program as specified in the Program contract.  All actual costs must be considered eligible expenses as predetermined by the contract. 

 

b)         Actual costs to be claimed shall be documented on the Regional Center's Claim Form for Reimbursable Costs.  The Claim Form must identify the:

 

1)         Vendor;

 

2)         Amount Paid;

 

3)         Transaction Date; and

 

4)         Budget Line Item for Each Cost.

 

c)         Copies of receipts that document Program costs listed in subsection (b) shall be attached to the Claim Form and submitted to the Department at the address provided in Section 455.50(b)(1)(A)(i).  Original receipts maintained at the Regional Center must be available for inspection by the Department during normal business hours.

 

d)         If a Regional Center has not complied with all provisions of this Section, the Department may require a Regional Center to submit all future receipts with its Claim Form. 

 

e)         Actual costs for monthly expenditures shall be claimed within 60 calendar days after the month the course was completed.  A final claim that documents any costs that were unresolved or pending in the calendar year the course was completed must be submitted to the Department within 90 days after the expiration of the annual contract.

 

(Source:  Amended at 41 Ill. Reg. 15326, effective December 5, 2017)

 

Section 455.APPENDIX A   Regional Centers and Counties

 

Region A	Harper College Motorcycle Safety Program 650 East Higgins Road, Suite 17-S Schaumburg IL 60173-4741 847/925-6803 www.harpercollege.edu/motorcycle		Boone, Carroll, Cook, DeKalb, DuPage, JoDaviess, Kane, Lake, Lee, McHenry, Ogle, Stephenson, Whiteside, Winnebago
Region B	University of Illinois Motorcycle Rider Program #4 Gerty Drive Champaign IL 61820 800/252-3348 217/333-7856 www.mrp.illinois.edu		Bureau, Cass, Champaign, DeWitt, Ford, Fulton, Grundy, Hancock, Henderson, Henry, Iroquois, Kankakee, Kendall, Knox, LaSalle, Livingston, Logan, Macon, Marshall, Mason, McDonough, McLean, Menard, Mercer, Peoria, Piatt, Putnam, Rock Island, Sangamon, Schuyler, Stark, Tazewell, Vermilion, Warren, Will, Woodford

 

 

(Source:  Amended at 41 Ill. Reg. 15326, effective December 5, 2017)