Section 1298.30  Request Procedures

a)         A requester shall complete an Imaging Request Form for each imaging product request.

b)         Each request shall include the appropriate fee established in Section 1298.40, for the particular image product requested.  The payment of fees, established in Section 1298.40, shall be made by certified check, money order or personal check made payable to the State Police Services Fund; cash will not be accepted.

c)         The Department shall not process any request until a correctly completed Imaging Request Form and the appropriate fee is received.  The Department shall return any incorrect or incomplete Imaging Request Form and fee to the requester.

d)         All imaging products will be provided to the requester in a digital format.

e)         Graphic images will only be provided to the requester if the Imaging Request Form is accompanied by a subpoena or notarized permission of the individual depicted in the graphic image.  If the individual depicted in the graphic image is deceased or lacks capacity to grant permission, the Imaging Request Form must be accompanied by notarized permission of that individual's legal representative.

f)         All requested imaging products shall be sent to the requester by U.S. Mail unless other arrangements are made and paid for by the requester.

g)         The requester shall not reproduce, license, sell, or further distribute imaging products without the written consent of the Department.

h)         Imaging products will only be provided to requesters in compliance with the exemptions to the Illinois Freedom of Information Act [5 ILCS 140/7].

i)          Imaging products will be provided to the requester in the electronic format in which they are maintained by the Department.

(Source:  Amended at 42 Ill. Reg. 19238, effective October 10, 2018)