Section 2535.90  Procedure for Institutional Transfers

a)         Intra-institutional Transfer

1)         When a committed youth's assignment to a room or dormitory is changed, he or she shall generally be responsible for identifying all personal property and packing it in the containers provided.  Unless the committed youth is in a single room, the packing shall be done in the presence of an employee.

2)         If the committed youth's behavior is threatening, violent or dangerous, the transferring officer shall cause the committed youth's personal property to be packed and inventoried in the presence of a witness.

A)        Property of youth that is not allowed in the confinement area shall be secured until the committed youth is released from confinement.

B)        The inventory form shall be signed by the packing officer and the witness.  A copy of the inventory form shall be placed in the personal property container, and the container shall be sealed before being transported to the new location.  A copy of the inventory shall be given to the committed youth, a copy shall be placed in the committed youth's master record file, and a copy shall be maintained by the facility in the personal property files.

b)         Inter-institutional Transfers

1)         It is the responsibility of the sending youth center to inform the committed youth of personal property items that are not approved at the receiving facility.

2)         Prior to transfer, the committed youth shall pack items acceptable to the receiving youth center in approved containers and non-approved items in another container, taking an inventory of the items in each.  Inventory and packing shall be made in the presence of an employee.  Upon completion, a copy of the inventory record for approved property shall be placed in the approved container and the container shall be sealed.

3)         Non-approved items shall be disposed of in accordance with the procedures established in 20 Ill. Adm. Code 2501.230 prior to the transfer, whenever possible.

4)         A copy of the inventory record for approved property shall be given to the committed youth, a copy shall be placed in the committed youth's  master record file, and a copy shall be retained by the sending facility in the personal property files.

5)         At the time of repossession, the sealed container shall be opened in the presence of an employee, and the contents listed on the committed youth's inventory record shall be checked against the one sealed in the box.  Any discrepancies shall be noted, and the employee and committed youth shall sign the inventory form.  A copy of the inventory shall be maintained by the receiving youth center in the personal property files and in the committed youth's master record file.

(Source:  Amended at 43 Ill. Reg. 14209, effective November 25, 2019)