Section 6.1020  Department Representatives

a)         For projects with an estimated cost over $30,000,000 at the time the Department makes a written determination that it is in the best interests of the State to use the selected delivery method for that transportation facility, the Department shall independently procure an owner's representative to supplement staff directly employed by the Department to provide oversight, contract compliance services, and other services related to the project. The Department may secure an owner's representative through an on-call services contract for a particular project (on a project-by-project basis) or for multiple projects. Owner's representative may be one or more of the following:

b)         Procurement Engineer (PCE)

1)         The Department may appoint from internal transportation staff or procure an owner's representative to serve as the PCE.

2)         The PCE will provide services throughout the pre-procurement and procurement phases including items such as Phase I design, procurement document development and general engineering services in support of a CMGC, PDB, or DB project.

c)         Engineer of Record (EOR)

1)         The Department may appoint from internal transportation staff or procure an owner's representative to serve as the EOR.

2)         The EOR will provide design services throughout the project including Phase I design, Phase II design, and design support during construction. 

3)         The EOR will be responsible for collaborating with the CMGC contractor during the preconstruction phase of a CMGC project.

4)         The EOR is responsible for signing and sealing the plans and specifications.

d)         Independent Cost Estimator (ICE)

1)         The Department may appoint from internal transportation staff or procure an independent cost estimator to serve as the ICE.

2)         The ICE may be furnished by the owner's representative provided the ICE services are provided by staff who are independent from all other services provided by the owner's representative.

3)         Participation on any project shall disqualify the ICE and their subcontractors from bidding on the same project should the selected CMGC, PDB, or DB proposer be unsuccessful in negotiating a CMGC, DB, or PDB contract with the Department or the Department cancels the procurement after selection of a proposer, and the project is then re-procured using the same or different contracting methodology.

e)         Construction Oversight Team (COT)

1)         The Department may appoint from internal transportation staff or procure a construction oversight team to serve as the COT.

2)         The COT will provide services throughout the final design and construction phases of a CMGC, PDB, or DB project for which it has been appointed.

(Source:  Added at 48 Ill. Reg. 10137, effective July 1, 2024)