Section 4500.10  General

a)         The Local Records Commission for agencies comprising counties of more than 3,000,000 inhabitants shall be known as the Local Records Commission of Cook County (Commission) and shall consist of the president of the Cook County Board, the mayor of the City of Chicago, the Cook County State's Attorney, the Cook County Comptroller, the State Archivist and the State Historian.  The president of the Cook County Board shall be the chairman of the Commission.  A member of the Commission may designate a substitute.

b)         The Commission shall meet at 11:00 a.m. on the second Tuesday of each month.  If the second Tuesday falls on a holiday, the Commission shall meet on the second Wednesday.

c)         All meetings of the Commission shall be open to the public and will be held at a location designated by the Commission within Cook County as stated in the publicly posted notice of the meeting.

d)         The Commission shall determine what records no longer have administrative, legal, research or historical value; determine what records should be destroyed or otherwise disposed of; and authorize and approve the destruction or other disposal of records.  The State Archivist may deposit records in the State Archives, State Library or State Historical Museum, or with a local historical society, museum or library.

e)         No public record, except as otherwise provided by law, shall be disposed of by any officer or agency unless written approval of the Commission is first obtained.

f)         The Commission reserves the right to review, modify or revoke approved records retention schedules after due notice is given to the agency and an open meeting on the subject is held.

g)         The presiding judge of any court of record, or the head of each agency, shall provide for compliance with this Part.  In case of a violation of the Local Records Act [50 ILCS 205] or of this Part discovered by the Commission, the Attorney General and the Cook County State's Attorney will be notified.

h)         Nonrecord materials may be destroyed at any time by the agency in possession of such materials without the prior approval of the Commission.  [50 ILCS 250/8]Whenever there is doubt that certain items are nonrecord materials, the agency should consider items to be records until their status is determined.

(Source:  Amended at 39 Ill. Reg. 3094, effective February 11, 2015)