Section 5040.520  Accidents Report Procedures

a)         The driver of any vehicle that is involved in an accident of any type while the driver is acting within the scope or course of the driver's employment shall report the accident to the appropriate law enforcement agency, the CMS Risk Management Auto Liability Unit, and, if a State agency owns the vehicle, to that agency.  For purposes of this Section, "accident" means an incident involving a State-owned or leased vehicle.

b)         The CMS Claim Intake Form shall be used for all automobile accidents.  This form may be obtained as follows from the:

1)         CMS Risk Management Auto Liability Unit.

2)         agency Vehicle Coordinator.

c)         The CMS Claim Intake Form shall be completed, as nearly as possible, in its entirety, including a clear description of the accident and the conditions surrounding the accident.

d)         When possible, the name of the other party's insurance company and the insurance company's address should be obtained and clearly entered on the CMS Claim Intake Form in the indicated space.

e)         Copies of the CMS Claim Intake Form shall be retained by the employing State agency of the driver who was involved in the accident.

f)         In all cases in which there has been a personal injury as a result of motor vehicle accident, or if there has been serious property damage, call the CMS Risk Management office (collect, if necessary) at 217-782-0202.  A telephone call does not relieve the driver of the requirement of completing the CMS Claim Intake Form.

h)         For accidents other than those described in subsection (f), the Claim Intake Form shall be completed as soon as possible and submitted to the driver's vehicle coordinator within 3 days following the accident.  If the State driver is incapable of completing the report because of death or disability, the driver's supervisor shall complete the form.

i)          In all cases, the agency's vehicle coordinator must submit the completed CMS Claim Intake Form to the CMS Auto Liability Unit no later than 7 calendar days following the accident or the driver and State agency risk forfeiture of coverage under the State's auto liability plan.

(Source:  Amended at 48 Ill. Reg. 16139, effective October 29, 2024)