Section 7000.110  GOMB Adoption of Supplemental Rules for Multi-Year Grants

a)         The Issuance of One-Year Grants

1)         An awardee must have a minimum of 5 years of experience in administering grants (federal, State or private sources) to be eligible for a multi-year award.

2)         All awardees with less than 5 years of experience in administering grants (federal, State or private sources) are eligible for a multi-year award, if conditions are met:

A)        The State awarding agency must assign specific conditions to the awardee in response to the risk posed by the applicant through the ICQ and programmatic risk assessment;

B)        Specific condition compliance must be monitored by the State awarding agency or pass-through entity throughout the grant term; and

C)        Renewal grants are conditioned on a comprehensive evaluation of the awardee's fiscal, administrative, and programmatic compliance during the preceding grant term.

b)         The issuance of discretionary grants in 3-year terms (one-year initial term with the option to renew for up to 2 additional years).

1)         A multi-year award is defined as a one-year grant with subsequent renewal grants.  A multi-year award may not exceed 3 years of total funding.

2)         All grant programs that have been in existence for 5 years may use a multi-year award. 

3)         Grant programs that have been in existence for less than 5 years may only use a multi-year award if:

A)        The awardee has specific expertise and experience related to the programmatic use of the fund, and has demonstrated an administrative and programmatic capacity to provide the grant services; or

B)        The grant program will function as a pilot program and requires a multi-year award to adequately evaluate the program model for feasibility.

4)         Agencies shall use a rolling multi-year schedule to manage the administrative responsibilities of the grant application process.  Under eligibility terms, agencies have discretion to stagger the grant terms and subsequent renewals.

c)         The issuance of no-cost extensions (as defined in Section 7000.30) must be supported by statute.  The grant amount may not be changed under a no-cost extension.  No-cost extensions are subject to appropriation under the terms of the executed grant agreement.

(Source:  Amended at 47 Ill. Reg. 7893, effective May 26, 2023)