Section 1.150  Filing Procedure − Computation of Time

a)         Filing and Form of Papers

1)         The original copy of a complaint, appeal, pleading, written motion, notice or other paper must be filed in the Springfield office of the Commission.  If the last day for filing falls upon a weekend or legal holiday, the last date for filing will be the first business day subsequent to the weekend or legal holiday.

2)         Papers shall be signed by the party filing the paper or by the party's representative and shall contain the address of the party or, if represented, the name, business address and telephone number of the representative. Copies of all filed papers shall be served on all parties to the proceedings, and notice of service shall be given to the Commission.

3)         Each document shall show on the first page the caption and case number assigned by the Commission, and shall identify the party on whose behalf the document is filed.  The final page of each filed document shall contain the name, address and telephone number of the attorney, or of the party if the party is self-represented.

4)         In accordance with the Identity Protection Act [5 ILCS 179], no person's Social Security Number shall be filed or submitted to the Commission in a pleading, exhibit or any other document related to a case unless the Social Security Number is essential to the matter before the Commission.

b)         Notice

Notice to a designated representative is notice to the client or member represented.  Notice to an employee who is not represented shall be served at the address specified in the employee's appeal or, if an address was not specified, to the last address shown in the employee's personnel record.

c)         Computation of Time

Whenever a time period commences upon a person's receipt of service by mail, receipt shall be presumed to have occurred on the fourth day after mailing. The presumption may be rebutted by proper proof.

d)         Filing by Facsimile and/or Electronic Mail

1)         Filing may be by facsimile if done in accordance with this Section.

2)         Filings may be by electronic mail (email) if agreed to by all of the parties.  A party serving a document by email must successfully transmit the document to the recipients' primary email address or any of the recipients' secondary email addresses.

3)         If any computer malfunction precludes the email service of a document, the party must promptly serve the document by paper in accordance with this Section.

4)         The Commission may serve notices of hearing, orders, final decisions, and other documents by email, in lieu of serving paper documents, if the recipients have consented to email service in the proceeding and have not revoked the consent.

e)         Electronic Filing System

Filings may be completed electronically with the Commission through its electronic filing system.

(Source:  Amended at 49 Ill. Reg. 6894, effective May 1, 2025)