Section 651.510  Inspection of Records

a)         The Office of the Treasurer may make available records for personal inspection at the Office of the Treasurer's headquarters located at One East Old State Capitol Plaza, Springfield, Illinois 62701, or at another location agreed to by both the Office of the Treasurer and the requester.  No original record shall be removed from State-controlled premises except under constant supervision of the agency responsible for maintaining the record. The Office of the Treasurer may provide records in duplicate forms, including, but not limited to, paper copies, data processing printouts, videotape, microfilm, audio tape, reel to reel microfilm, photographs, computer disks and diazo.

b)         When a person requests a copy of a record maintained in an electronic format, the Office of the Treasurer shall furnish it in the electronic format specified by the requester, if feasible.  If it is not feasible to furnish the records in the specified electronic format, then the Office of the Treasurer shall furnish it in the format in which it is maintained by the Office of the Treasurer, or in paper format at the option of the requester.  (Section 6(a) of FOIA)

c)         A requester may inspect records by appointment only, scheduled subject to space availability. The Office of the Treasurer will schedule inspection appointments to take place during normal business hours, which are 8:30 a.m. to 5:00 p.m. Monday through Friday, exclusive of State holidays. If the requester must cancel the viewing appointment, the requester shall so inform the Office of the Treasurer as soon as possible before the appointment.

d)         In order to maintain routine Office of the Treasurer operations, the requester may be asked to leave the inspection area for a specified period of time.

e)         The requester will have access only to the designated inspection area.

f)         Requesters shall not be permitted to take briefcases, folders or similar materials into the room where the inspection takes place.  An Office of the Treasurer employee may be present during the inspection.

g)         The requester shall segregate and identify the documents to be copied during the course of the inspection. 

(Source:  Amended at 46 Ill. Reg. 1635, effective January 7, 2022)