Section 530.30  Procedure

a)         Grievances must be submitted in accordance with procedures established in Sections 530.40 and 530.50.  It is mutually desirable and beneficial that grievances be satisfactorily resolved in a prompt manner.  Time limits established in this procedure are in calendar days, unless otherwise stated, and may be extended by mutual agreement, in writing, by the complainant and the reviewer at the Designated Coordinator Level and/or the Final Levels described in Section 530.50.

b)         A complainant's failure to submit a grievance, or to submit or appeal it to the next level of procedure within the specified time limits, shall mean that the complainant has withdrawn the grievance or has accepted the last response from the Department given in the grievance procedure.

c)         The Designated Coordinator shall, upon being informed of the individual's desire to file a formal grievance, instruct the individual how to receive a copy of this procedure and the Grievance Form.