Section 176.930  Form and Content of an Electronic Notarial Journal

a)         A journal maintained in electronic format may be in any form that complies with this Section and the entry requirements in Section 176.910.

b)         A journal maintained in an electronic format must be designed to prevent the insertion, removal, or substitution of an entry.

c)         A journal maintained in an electronic format must be securely stored and recoverable in the case of a hardware or software malfunction.

d)         Entries from the notarial journal must be available upon request by the Secretary of State in a PDF format.

e)         The journal of a notary public shall remain within the exclusive control of the notary public at all times.

f)         A notary public who performs multiple notarizations for the same principal within a single transaction may abbreviate the entry of those notarizations in the notary journal after first including all of the information required by the Act.  The abbreviated entry must indicate the type of transaction and the number of documents notarized as part of that single transaction.

(Source:  Added at 47 Ill. Reg. 8640, effective June 5, 2023)