Section 3075.40  Eligible Project Costs, Payments and Compliance Requirements

a)         Grant assistance is available to provide wages for managing supervisors and eligible youth  hired by the local sponsor to conduct conservation or recreational programs.  Local sponsors may fill or replace any Department approved managing supervisor or youth position during the grant program with a new or different managing supervisor or youth employee.

b)         Payments will be provided to the local sponsor upon completion of a grant agreement with the Department in a lump sum determined by the Department, but not to exceed 480 hours (8 hours per day multiplied by 60 days) multiplied by the hourly rate for each approved managing supervisor and eligible youth position to be hired by the local sponsor.

c)         Pursuant to this program, grant payments may only be used to pay wages for managing supervisors and eligible youth hired by local sponsors.  Further, the ratio of youth employees to a managing supervisor must not be less than 10 to 1 for any local sponsor with a total number of youth employees of 10 or more.  Any local sponsor program with a total number of youth employees of less than 10 must be limited to one managing supervisor.

d)         Any grant funds provided to the local sponsor that are not expended on wages for managing supervisors or eligible youth shall be returned to the Department on or before October 31 of the year in which the grant agreement is executed. 

e)         By October 31 of the year in which the grant agreement is executed, the local sponsor shall provide the Department with a report fully documenting the wages paid to all managing supervisors and eligible youth pursuant to the program grant.

f)         All financial records on approved grants must be maintained and retained, in accordance with the Grant Funds Recovery Act [30 ILCS 705] and the State Records Act [5 ILCS 160] by the local sponsor for possible State audit after final grant payment is made by the Department.

g)         The local sponsor shall indemnify, protect, defend and hold harmless the Department from any and all liability, costs, damages, expenses, or claims arising under, through, or by virtue of the administration of this program.

(Source:  Amended at 37 Ill. Reg. 18865, effective November 7, 2013)