Section 1220.360  Fund Disbursements

a)         Cash Advances

The MEG Unit shall be reimbursed for expenses incurred upon submission of the Fiscal Report.  The Department recognizes that, in some instances, the Unit may not possess sufficient local financial resources to support the Unit on a reimbursable basis and that individual units may require cash advances for anticipated operational costs.  Consequently, the MEG Unit may request a cash advance to cover projected costs for a subsequent fiscal quarter. These requests must be in writing and should include the purpose of the proposed expenditure and the reasons necessitating the advance.

b)         Sanctions

1)         Those MEG Units not submitting Fiscal Reports will be sent a late notice via e-mail to the MEG contact and will have 30 days to respond.  If no response is received to the first late notice, a second late notice will be sent via e-mail and will state that, unless a Fiscal Report is received within 15 days, disbursement of funds will be suspended and a request to return any unspent funds will be sent.

2)         Should no response be received to the second late notice, a registered letter will be sent to the MEG Director and the responsible authorized official notifying them of the suspension.  In order to activate the suspended funds and to keep any unspent funds, a written response will be required of the policy board to include explanation of deficient reporting, corrective action to be taken, and a current Fiscal Report.

3)         If the action required to activate a suspension is not taken within 45 days, then appropriate measures will be taken to terminate funding and recover any unspent funds.

(Source:  Amended at 42 Ill. Reg. 19207, effective October 10, 2018)