Section 360.402  Project Changes

a)         Prior approval by the Agency is required for project changes which may:

1)         Increase the amount of State funds needed to complete the project, except that no change will be approved which either exceeds the grant offered or which exceeds the limitation provided for approvable contingencies;

2)         Substantially alter the design or scope of the project;

3)         Alter the type of treatment to be provided;

4)         Extend any contractural completion date for the project; or

5)         Substantially alter the location, size, capacity or quality of any major item of equipment.

b)         The grantee shall promptly notify the Agency in writing of all proposed changes.  Failure on the part of the grantee to give timely notice of proposed project changes or disapproval of a proposed project change by the Agency may result in:

1)         Disallowance of costs incurred which are attributable to the change; or

2)         Termination of the grant.

c)         The Agency may disapprove proposed project changes by written notice to the grantee within 3 weeks after receipt of a written notice of a proposed change; however, neither approval nor failure to disapprove a project change shall commit or obligate the State of Illinois or the Agency to any increase in the amount of the grant or payments thereunder and nothing herein shall operate to increase the amount of the grant.

d)         Notwithstanding the provisions of Section 360.402(a-c) above, prior Agency removal is not required for changes having a cost of less than $500.00 either for the correction of minor errors or to make emergency or minor changes except that the total cost for all changes allowable under this provision shall not exceed one-half of one percent of the total grant offer.

e)         In addition to the notification of project changes pursuant to Section 360.402(a-c) above, a copy of any prime contract or modification thereof and of revisions to plans and specifications must be promptly submitted to the Agency for approval; however, neither approval nor failure to approve any prime contract or modification thereof or revisions to plans and specifications shall commit or obligate the State of Illinois or the Agency to any increase in the amount of the grant or payments thereunder.