Section 885.232  Project Change Approvals

a)         Project changes other than those identified in Section 885.230(a) of this Part must be approved by the Agency in writing (e.g., personnel changes, reallocation of budgeted amounts).  The grantee may request approval of a project change at any point during the grant term.  Requests for project change approvals must be submitted on forms prescribed by the Agency and must include all reports due under Section 885.245(a) of this Part that have not been submitted.  Requests will be considered by the Agency only if the grantee is current on all reporting requirements set forth in Section 885.245(a) of this Part.  This Section cannot be used to approve project changes identified in Section 885.230(a) of this Part.

b)         No more than 90 days after receiving a request for approval of a project change, the Agency shall notify the grantee in writing of its approval or rejection of the request.

c)         The Agency shall not approve a project change in violation of the limitations on grants set forth in Sections 885.200 and 885.201 of this Part.

d)         The Agency shall approve a project change, to the extent that the Agency may approve the project change consistent with Sections 885.200 and 885.201 of this Part, if the grantee makes a showing that:

1)         The original project cost approval was based on estimated costs or contractor bids, where the actual costs or contractor bids are over or under the estimated costs;

2)         Amendments to State statutes have affected or will affect the project costs;

3)         A project element was inadvertently omitted;

4)         An approved project element has been found unnecessary; or

5)         A project element was added pursuant to requirements of the Site Remediation Program.

e)         The Agency shall notify the grantee in writing of its approval or rejection of the requested project change.   A project change approval becomes effective on the date the Agency issues its written notification of approval.

f)         A grantee cannot obtain approval of a project change by default due to the Agency's failure to act within the time frames set forth in this Section.

(Source:  Added at 31 Ill. Reg. 5774, effective March 30, 2007)