Section 3119.30  Provider Responsibilities

a)         Each provider shall file for course approval using the CER Course Filing Form.

b)         Each provider shall submit a new CER Course Filing Form when there is a significant change in the course.  A significant change includes, but is not limited to:

1)         a change to course content/material done in response to new or revised statutes, regulation or case law;

2)         the replacement, removal or addition of a section/subsection/chapter/unit;

3)         a change that impacts run time; or

4)         a change to the instructor.

c)         No provider shall submit the same or substantially the same course content for more than one course.

d)         Each provider shall maintain a copy of all instructional materials for each course.  If the provider ceases to offer a course or makes a significant change in the course materials, the provider shall maintain the original material for 1 year from the date the course was terminated or significantly changed.

e)         Each provider shall maintain the following records for 3 years at a central location:

1)         Classroom or webinar – roster for each classroom course or webinar identifying the instructors, the student, the course, the location, the date and hours of attendance, the completion date, the examinations and the results of any examinations administered.

2)         Self-study – name of student, name of course, date of completion of the examinations, the results of examinations, and other applicable proof of completion.

f)         Each provider shall provide to the Director a list of students who have successfully completed a pre-licensing or continuing education course.  The list shall contain course number; credit hours; course title; reporting week being submitted; provider name; FEIN and/or Social Security number for the individual provider; and student data (including student name and Social Security number, date course completed and either class of insurance for pre-licensing or credit hours for continuing education).  The information shall be submitted by an electronic method of transfer prescribed by the Director and in the specifications established by the Director.  Each list shall be received by the Director within 10 days following the end of the week in which the course was completed.  The list shall be compiled pursuant to the criteria established in Section 3119.50(b) and (d).  The date of completion for a course with an examination shall be the date the examination is graded by the provider.  Other than the original course fee, no additional fee shall be charged to the student for reporting the student's successful completion to the Department.

g)         Instructors shall have either a Bachelor's degree or 3 years experience in the course subject matter and must not have had their license revoked by the Department.  Providers must maintain evidence of such qualifications while the instructor is actively engaged in instructing the course and for 1 year thereafter.

h)         Providers shall, upon the request of the Director, provide a copy of all course material, provider records, and evidence of instructor's qualifications to the Director.

i)          The Director may make arrangements, including contracting with an outside service administrator, for the purpose of administrating and collecting the educational data from the providers.  Under such an arrangement, all or a portion of the reporting requirements of the provider shall be made to the servicing administrator.

j)          Providers may not advertise a course as approved for pre-licensing or continuing education credit in this State until the course has been approved by the Department.

k)         Providers are prohibited from selling or distributing student information to any third party without prior written consent of the student.  Such consent shall be optional and documented by the provider on a separate consent form.  Providers may not require such consent as a condition of registration, participation or completion of the course.  Registration, participation, or completion of the course shall not constitute consent. Providers must include a statement on their registration form/page that student information will not be sold or distributed to any third party without prior written consent of the student.

(Source:  Amended at 50 Ill. Reg. 753, effective December 30, 2025)