Section 260.410  Recordkeeping

Pursuant to Section 12 of the Act, day and temporary labor service agencies shall keep the following records available for inspection by the Department during regular business hours at the place the records are kept:

a)         the name, address and telephone number of each third party client, including each work site, to which day or temporary laborers were sent by the agency and the date of the transaction;

b)         the name and address, the specific location sent to work, the type of work performed, the number of hours worked, the hourly rate of pay and the date sent, for each day or temporary laborer;

c)         the name and title of the individual or individuals at each third party client's place of business responsible for the transaction;

d)         any specific qualifications or attributes of a day or temporary laborer requested by each third party client;

e)         copies of all contracts, if any, with the third party client and copies of all invoices for the third party client;

f)         copies of all employment notices provided in accordance with the Act and this Part;

g)         deductions to be made from each day or temporary laborer's compensation made by either the third party client or by the day and temporary labor service agency for the day or temporary laborer's food, equipment, withheld income tax, withheld social security payments and every other deduction;

h)         verification of the actual cost of any equipment or meal charged to a day or temporary laborer; [820 ILCS 175/12]

i)          the race and gender of each day or temporary laborer sent by the day and temporary labor service agency, as provided by the day or temporary laborer;

j)          number of hours billed by the day and temporary labor service agency to each third party client for each day or temporary laborer;

k)         a legend or explanation sheet for the code or codes used on a day or temporary laborer's paycheck stub that identifies the third party client or third party clients for whom the day or temporary laborer worked;

l)          all records pertaining to the safety hazard training and disclosure required by the Act, including documentation signed by each day or temporary laborer indicating that the day or temporary laborer has received the training required by the Act, including dates, and any reports of hazards received from day or temporary laborers;

m)        all records, including information provided by third party clients, used to determine compensation;

n)         records related to any notice of a strike, lockout, or work stoppage due to a labor dispute provided to a day and temporary labor service agency, and documentation signed by each day or temporary laborer who is assigned to the site of a strike, lockout, or work stoppage due to a labor dispute acknowledging that the day or temporary laborer was informed about the dispute and their right to refuse the assignment without prejudice to receiving another assignment.

(Source:  Amended at 50 Ill. Reg. 7177, effective April 28, 2026)