Section 1175.525  Recordkeeping – Hours Earned

a)         Student Hours.  A licensed school of cosmetology shall have a written, published attendance policy.

1)         When determining student hours, a school may define its attendance requirements to include 100% attendance for the program length or may allow excused absences for not more than 10% of the program for satisfactory completion.  Satisfactory completion is defined as completion of all theory and practical work as outlined in school's curricula.

2)         Student attendance policies shall be written and applied uniformly and fairly.

3)         The school must maintain documentation of excused absences for at least 5 years.

4)         The school must maintain attendance records for each student to verify that the minimum attendance standard set forth by the school is being met.

b)         A complete and accurate record of hours of attendance for each student must be recorded and maintained by the school.

c)         If a time clock is used, each student shall punch his/her own time card. No student, teacher or any other person shall punch the time card of another student.  If a time clock is not used, there shall be another verifiable method used by the school to record student hours.  The records must be in a form that allows the student to receive a written report of hours earned.  This report of hours earned shall be provided to the student on a monthly basis.

d)         Credit for hours earned away from the school premises shall be awarded only if students are supervised by a licensed instructor or by a licensed cosmetologist in the case of an internship.  Credit hours for outside study may include workshops, educational programs, films, demonstrations and internship training in a registered salon.

e)         Hours earned away from the school premises shall be recorded on school time forms.  These forms shall include the school seal, name of student, event or program attended, date attended, signature of student, signature of supervising licensed instructor.

f)         Instructors shall review the hours earned by each student monthly. Each month the instructor shall issue a signed monthly report to the student showing the actual number of hours earned by the student.

g)         Time cards may be destroyed upon the student's permanent exit from the school and after all hours earned are recorded on the official transcript.

h)         An hour is 60 minutes of instruction but not less than 50 minutes.

i)          A licensed instructor shall supervise all classroom and practical instruction. No credit shall be given for unsupervised study.

j)          A cosmetology student is not permitted to serve the public until he/she has successfully completed a combination of the 150 hours of basic training requirements specified in Section 1175.530(a).

(Source:  Amended at 42 Ill. Reg. 15159, effective August 10, 2018)