Public Act 101-0359
 
SB1902 EnrolledLRB101 10050 RJF 55152 b

    AN ACT concerning finance.
 
    Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
 
    Section 5. The State Finance Act is amended by changing
Section 9.02 as follows:
 
    (30 ILCS 105/9.02)  (from Ch. 127, par. 145c)
    Sec. 9.02. Vouchers; signature; delegation; electronic
submission.
    (a)(1) Any new contract or contract renewal in the amount
of $250,000 or more in a fiscal year, or any order against a
master contract in the amount of $250,000 or more in a fiscal
year, or any contract amendment or change to an existing
contract that increases the value of the contract to or by
$250,000 or more in a fiscal year, shall be signed or approved
in writing by the chief executive officer of the agency or his
or her designee, and shall also be signed or approved in
writing by the agency's chief legal counsel or his or her
designee and chief fiscal officer or his or her designee. If
the agency does not have a chief legal counsel or a chief
fiscal officer, the chief executive officer of the agency shall
designate in writing a senior executive as the individual
responsible for signature or approval.
    (2) No document identified in paragraph (1) may be filed
with the Comptroller, nor may any authorization for payment
pursuant to such documents be filed with the Comptroller, if
the required signatures or approvals are lacking.
    (3) Any person who, with knowledge the signatures or
approvals required in paragraph (1) are lacking, either files
or directs another to file documents or payment authorizations
in violation of paragraph (2) shall be subject to discipline up
to and including discharge.
    (4) Procurements shall not be artificially divided so as to
avoid the necessity of complying with paragraph (1).
    (5) Each State agency shall develop and implement
procedures to ensure the necessary signatures or approvals are
obtained. Each State agency may establish, maintain and follow
procedures that are more restrictive than those required
herein.
    (6) This subsection (a) applies to all State agencies as
defined in Section 1-7 of the Illinois State Auditing Act,
which includes without limitation the General Assembly and its
agencies. For purposes of this subsection (a), in the case of
the General Assembly, the "chief executive officer of the
agency" means (i) the Senate Operations Commission for Senate
general operations as provided in Section 4 of the General
Assembly Operations Act, (ii) the Speaker of the House of
Representatives for House general operations as provided in
Section 5 of the General Assembly Operations Act, (iii) the
Speaker of the House for majority leadership staff and
operations, (iv) the Minority Leader of the House for minority
leadership staff and operations, (v) the President of the
Senate for majority leadership staff and operations, (vi) the
Minority Leader of the Senate for minority staff and
operations, and (vii) the Joint Committee on Legislative
Support Services for the legislative support services agencies
as provided in the Legislative Commission Reorganization Act of
1984. For purposes of this subsection (a), in the case of
agencies, the "chief executive officer of the agency" means the
head of the agency.
    (b)(1) Every voucher, as submitted by the agency or office
in which it originates, shall bear (i) the signature of the
officer responsible for approving and certifying vouchers
under this Act and (ii) if authority to sign the responsible
officer's name has been properly delegated, also the signature
of the person actually signing the voucher.
    (2) When an officer delegates authority to approve and
certify vouchers, he shall send a copy of such authorization
containing the signature of the person to whom delegation is
made to each office that checks or approves such vouchers and
to the State Comptroller. Such delegation may be general or
limited. If the delegation is limited, the authorization shall
designate the particular types of vouchers that the person is
authorized to approve and certify.
    (3) When any delegation of authority hereunder is revoked,
a copy of the revocation of authority shall be sent to the
Comptroller and to each office to which a copy of the
authorization was sent.
    The Comptroller may require State agencies to maintain
signature documents and records of delegations of voucher
signature authority and revocations of those delegations,
instead of transmitting those documents to the Comptroller. The
Comptroller may inspect such documents and records at any time.
    (c) The Comptroller may authorize the submission of
vouchers through electronic transmissions, on magnetic tape,
or otherwise.
(Source: P.A. 89-360, eff. 8-17-95; 90-452, eff. 8-16-97.)
 
    Section 99. Effective date. This Act takes effect upon
becoming law.