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Public Act 101-0359 |
SB1902 Enrolled | LRB101 10050 RJF 55152 b |
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AN ACT concerning finance.
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Be it enacted by the People of the State of Illinois,
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represented in the General Assembly:
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Section 5. The State Finance Act is amended by changing |
Section 9.02 as follows:
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(30 ILCS 105/9.02) (from Ch. 127, par. 145c)
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Sec. 9.02. Vouchers; signature; delegation; electronic |
submission.
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(a)(1) Any new contract or contract renewal in the amount |
of $250,000 or
more in a fiscal year, or any order against a |
master contract in the amount of
$250,000 or more in a fiscal |
year, or any contract amendment or change to an
existing |
contract that increases the value of the contract to or by |
$250,000 or
more in a fiscal year, shall be signed or approved |
in writing by the chief
executive officer of the agency or his |
or her designee , and shall also be signed or approved in
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writing by
the agency's chief legal counsel or his or her |
designee and chief fiscal
officer or his or her designee . If |
the agency does not have a chief legal counsel or a chief |
fiscal
officer, the chief
executive officer of the agency shall |
designate in writing a senior executive
as the individual |
responsible for signature or approval.
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(2) No document identified in paragraph (1) may be filed |
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with the
Comptroller, nor may any authorization for payment |
pursuant to such documents
be filed with the Comptroller, if |
the required signatures or approvals are
lacking.
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(3) Any person who, with knowledge the signatures or |
approvals required in
paragraph (1) are lacking, either files |
or directs another to file documents
or
payment authorizations |
in violation of paragraph (2) shall be subject to
discipline up |
to and including discharge.
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(4) Procurements shall not be artificially divided so as to |
avoid the
necessity of complying with paragraph (1).
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(5) Each State agency shall develop and implement |
procedures to ensure the
necessary signatures or approvals are |
obtained. Each State agency may
establish, maintain and follow |
procedures that are more restrictive than
those required |
herein.
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(6) This subsection (a) applies to all State agencies as |
defined in Section
1-7 of the Illinois State Auditing
Act, |
which includes without limitation the General
Assembly and its
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agencies. For purposes of this subsection (a), in the case of |
the General
Assembly,
the "chief executive officer of the |
agency" means (i) the Senate
Operations
Commission for Senate |
general operations as provided in Section 4 of the
General |
Assembly
Operations Act, (ii) the Speaker of the House of |
Representatives for House
general operations as
provided in |
Section 5 of the General Assembly Operations Act, (iii) the |
Speaker
of the House for majority leadership staff and |
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operations, (iv) the Minority
Leader of the House for minority |
leadership staff and operations, (v) the
President of the |
Senate for majority leadership staff and operations, (vi) the
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Minority Leader of the Senate for minority staff and |
operations, and (vii) the
Joint
Committee on Legislative |
Support Services for the legislative support services
agencies |
as provided in the Legislative Commission Reorganization Act of
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1984. For purposes of this subsection (a), in the case of |
agencies, the "chief executive officer of the agency" means the |
head of the agency.
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(b)(1) Every voucher, as submitted by the agency or office |
in
which
it originates, shall bear (i) the signature of the |
officer
responsible for
approving and certifying vouchers |
under this Act and (ii) if
authority to
sign the responsible |
officer's name has been properly delegated, also the
signature |
of the person actually signing the voucher.
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(2) When an officer delegates authority to approve and |
certify
vouchers,
he shall send a copy of such authorization |
containing the signature of the
person to whom delegation is |
made to each office that checks or approves
such vouchers and |
to the State Comptroller. Such delegation may be general
or |
limited. If the delegation is limited, the authorization shall |
designate
the particular types of vouchers that the person is |
authorized to approve
and certify.
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(3) When any delegation of authority hereunder is revoked, |
a copy of the
revocation of authority shall be sent to the |
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Comptroller and to each office
to which a copy of the |
authorization was sent.
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The Comptroller may require State agencies to maintain |
signature
documents and records of delegations of voucher |
signature authority and
revocations of those delegations, |
instead of transmitting those documents to
the Comptroller. The |
Comptroller may inspect such documents and records at any
time.
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(c) The Comptroller may authorize the submission of |
vouchers through
electronic transmissions, on magnetic tape, |
or otherwise.
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(Source: P.A. 89-360, eff. 8-17-95; 90-452, eff. 8-16-97.)
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Section 99. Effective date. This Act takes effect upon |
becoming law.
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