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| Public Act 101-0359 | ||||
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AN ACT concerning finance.
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Be it enacted by the People of the State of Illinois,
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represented in the General Assembly:
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Section 5. The State Finance Act is amended by changing | ||||
Section 9.02 as follows:
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(30 ILCS 105/9.02) (from Ch. 127, par. 145c)
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Sec. 9.02. Vouchers; signature; delegation; electronic | ||||
submission.
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(a)(1) Any new contract or contract renewal in the amount | ||||
of $250,000 or
more in a fiscal year, or any order against a | ||||
master contract in the amount of
$250,000 or more in a fiscal | ||||
year, or any contract amendment or change to an
existing | ||||
contract that increases the value of the contract to or by | ||||
$250,000 or
more in a fiscal year, shall be signed or approved | ||||
in writing by the chief
executive officer of the agency or his | ||||
or her designee, and shall also be signed or approved in
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writing by
the agency's chief legal counsel or his or her | ||||
designee and chief fiscal
officer or his or her designee. If | ||||
the agency does not have a chief legal counsel or a chief | ||||
fiscal
officer, the chief
executive officer of the agency shall | ||||
designate in writing a senior executive
as the individual | ||||
responsible for signature or approval.
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(2) No document identified in paragraph (1) may be filed | ||||
with the
Comptroller, nor may any authorization for payment | ||
pursuant to such documents
be filed with the Comptroller, if | ||
the required signatures or approvals are
lacking.
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(3) Any person who, with knowledge the signatures or | ||
approvals required in
paragraph (1) are lacking, either files | ||
or directs another to file documents
or
payment authorizations | ||
in violation of paragraph (2) shall be subject to
discipline up | ||
to and including discharge.
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(4) Procurements shall not be artificially divided so as to | ||
avoid the
necessity of complying with paragraph (1).
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(5) Each State agency shall develop and implement | ||
procedures to ensure the
necessary signatures or approvals are | ||
obtained. Each State agency may
establish, maintain and follow | ||
procedures that are more restrictive than
those required | ||
herein.
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(6) This subsection (a) applies to all State agencies as | ||
defined in Section
1-7 of the Illinois State Auditing
Act, | ||
which includes without limitation the General
Assembly and its
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agencies. For purposes of this subsection (a), in the case of | ||
the General
Assembly,
the "chief executive officer of the | ||
agency" means (i) the Senate
Operations
Commission for Senate | ||
general operations as provided in Section 4 of the
General | ||
Assembly
Operations Act, (ii) the Speaker of the House of | ||
Representatives for House
general operations as
provided in | ||
Section 5 of the General Assembly Operations Act, (iii) the | ||
Speaker
of the House for majority leadership staff and | ||
operations, (iv) the Minority
Leader of the House for minority | ||
leadership staff and operations, (v) the
President of the | ||
Senate for majority leadership staff and operations, (vi) the
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Minority Leader of the Senate for minority staff and | ||
operations, and (vii) the
Joint
Committee on Legislative | ||
Support Services for the legislative support services
agencies | ||
as provided in the Legislative Commission Reorganization Act of
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1984. For purposes of this subsection (a), in the case of | ||
agencies, the "chief executive officer of the agency" means the | ||
head of the agency.
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(b)(1) Every voucher, as submitted by the agency or office | ||
in
which
it originates, shall bear (i) the signature of the | ||
officer
responsible for
approving and certifying vouchers | ||
under this Act and (ii) if
authority to
sign the responsible | ||
officer's name has been properly delegated, also the
signature | ||
of the person actually signing the voucher.
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(2) When an officer delegates authority to approve and | ||
certify
vouchers,
he shall send a copy of such authorization | ||
containing the signature of the
person to whom delegation is | ||
made to each office that checks or approves
such vouchers and | ||
to the State Comptroller. Such delegation may be general
or | ||
limited. If the delegation is limited, the authorization shall | ||
designate
the particular types of vouchers that the person is | ||
authorized to approve
and certify.
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(3) When any delegation of authority hereunder is revoked, | ||
a copy of the
revocation of authority shall be sent to the | ||
Comptroller and to each office
to which a copy of the | ||
authorization was sent.
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The Comptroller may require State agencies to maintain | ||
signature
documents and records of delegations of voucher | ||
signature authority and
revocations of those delegations, | ||
instead of transmitting those documents to
the Comptroller. The | ||
Comptroller may inspect such documents and records at any
time.
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(c) The Comptroller may authorize the submission of | ||
vouchers through
electronic transmissions, on magnetic tape, | ||
or otherwise.
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(Source: P.A. 89-360, eff. 8-17-95; 90-452, eff. 8-16-97.)
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Section 99. Effective date. This Act takes effect upon | ||
becoming law.
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