Public Act 098-0235
 
HB1871 EnrolledLRB098 05860 JDS 35899 b



    AN ACT concerning State government.

 
    Be it enacted by the People of the State of Illinois, 
represented in the General Assembly: 




 
 
    Section 5. The State Comptroller Act is amended  by adding 
Section 9.03a as follows:
 
    (15 ILCS 405/9.03a new)
    Sec. 9.03a. Direct deposit earnings statements. 
    (a) For the purposes of this Section:
    "Retirement system" means a retirement system that (i) is 
established under Article 2, 14, 16, or 18 of the Illinois 
Pension Code and (ii) processes retirement annuities through 
the Illinois Comptroller's Office. 
    "State agency" means any executive branch State agency, 
board, or commission that  (i) has 50 or more  employees and (ii) 
processes payrolls through the Illinois Comptroller's Office. 
    (b) Beginning with  State fiscal year 2015 payrolls, each 
State agency must implement a secure website for its employees 
to access an electronic version of their earnings statements 
issued for service on or after July 1, 2014. Before 
implementing a secure website, each State  agency must notify 
its employees of the website and instruct them on how to access 
the website.  In addition, each State agency must provide its 
employees with an option to continue receiving a paper version 
of their earnings statements.  If a State agency is unable to 
establish a secure website before July 1, 2014, it must submit 
documentation to the Illinois Comptroller's Office stating the 
reasons it is unable to comply with that requirement by that 
date, together with  a schedule for implementing a secure 
website. The Comptroller may extend the time for complying with 
the requirements of this subsection (a) by   up to 12 months.  
Beginning  with State fiscal year 2015 payrolls, the Illinois 
Comptroller's Office shall discontinue printing paper versions 
of earnings statements for employees who use direct deposit. If 
an employee notifies his or her employing State agency that he 
or she wants to continue receiving a paper version of earnings 
statements or if the State agency is granted an extension under 
this subsection (b), then, beginning with State fiscal year 
2015 payrolls, the State agency shall  still be responsible for 
producing and distributing  a paper version of earning 
statements for its employees.  Upon request,  the Illinois 
Comptroller's Office shall continue to print a paper version of 
earning statements for executive branch State agencies, 
boards, and commissions with less than 50 employees.
    (c) Beginning with retirement annuity payments for State 
fiscal year 2015, each retirement system must implement a 
secure website for its annuitants  to access an electronic 
version of their earnings statements issued for annuity 
payments payable for State fiscal year 2015 or thereafter. 
Before implementing a secure website, each retirement system 
must notify its annuitants of the website and instruct them on 
how to access the website.  In addition, each retirement system 
must provide its annuitants with an option to continue 
receiving a paper version of their earnings statements.  If a 
retirement system is unable to establish a secure website 
before July 1, 2014, it must submit documentation to the 
Illinois Comptroller's Office stating the reasons it is unable 
to comply with that requirement by that date, together with  a 
schedule for implementing a secure website. The Comptroller may 
extend the time for complying with the requirements of this 
Section by   up to 12 months. Beginning  with State fiscal year 
2015, the Illinois Comptroller's Office shall discontinue 
printing paper versions  of earnings statements for annuitants 
using direct deposit. If an annuitant notifies his or her 
retirement system that he or she  want to continue receiving  a 
paper version of  earnings statements or if the retirement 
system is granted an extension under this subsection (c), then, 
beginning with retirement annuity payments for State  fiscal 
year 2015, the retirement system shall still be responsible for 
producing and distributing a paper version of earning 
statements for its annuitants.
 
 
    Section 99. Effective date. This Act takes effect upon 
becoming law.