Public Act 098-0904
 
HB4569 EnrolledLRB098 17434 OMW 52534 b


  
    AN ACT concerning State government.
  
 
    Be it enacted by the People of the State of Illinois,
 
represented in the General Assembly:
  
 
 
    Section 5. The State Comptroller Act is amended  by changing 
Section 17 as follows:
 



    (15 ILCS 405/17)  (from Ch. 15, par. 217)



    Sec. 17. Inventory control records. The comptroller shall 
maintain current
inventory records of all property held by or 
on behalf of the State or any
State agency, which may be copies 
of the official inventory control records
maintained by State 
agencies or summaries thereof. The Office of the Comptroller 
shall define reporting requirements and thresholds to be used 
by State agencies in the Comptroller's Statewide Accounting 
Management System (SAMS) manual. The Department of Central

Management Services and each other State agency so
holding such 
property shall report to the comptroller, on forms prescribed

by the comptroller, all property acquired or disposed of by 
that agency,
in such detail and at such times as the 
comptroller requires, by rule, to
maintain accurate,
current 
inventory records. The Department of Central Management

Services shall transmit to the comptroller a certified copy of 
all reports
it may issue concerning State property, including 
its annual report.

(Source: P.A. 82-789.)

 
    Section 10. The State Finance Act is amended  by changing 
Section 13.3 as follows:
 



    (30 ILCS 105/13.3)  (from Ch. 127, par. 149.3)



    Sec. 13.3. Petty cash funds; purchasing cards. 

    (a) Any State agency may establish and maintain petty cash

funds for the purpose of making change, purchasing items of 
small cost,
payment of postage due, and for other nominal 
expenditures which cannot
be administered economically and 
efficiently through customary procurement
practices.

    Petty cash funds may be established and maintained from 
moneys which
are appropriated to the agency for Contractual 
Services.  In the case of
an agency which receives a single 
appropriation for its ordinary and
contingent expenses, the 
agency may establish a petty cash fund from the
appropriated 
funds.

    Before the establishment of any petty cash fund, the agency 
shall
submit to the State Comptroller a survey of the need for 
the fund.  The
survey shall also establish that sufficient 
internal accounting controls
exist. The Comptroller shall 
investigate such need and if he determines
that it exists and 
that adequate accounting controls exist, shall
approve the 
establishment of the fund.  The Comptroller shall have the
power 
to revoke any approval previously made under this Section.

    Petty cash funds established under this Section shall be 
operated and
maintained on the imprest system and no fund shall 
exceed $1,000, except that
the Department of Revenue may 
maintain a fund not exceeding $2,000 for each Department of 
Revenue facility and the Secretary of State may maintain a fund 
of not exceeding $2,000 for each
Chicago Motor Vehicle 
Facility, each Springfield Public Service Facility, and
the 
Motor Vehicle Facilities in Champaign, Decatur, Marion, 
Naperville, Peoria,
Rockford, Granite City, Quincy, and 
Carbondale, to be used solely for the
purpose of making change.  
Except for purchases made by procurement card as
provided in 
subsection (b) of this Section, single transactions shall be

limited to amounts less
than $100 $50, and all transactions 
occurring in the fund shall be reported and
accounted for as 
may be provided in the uniform accounting system developed by

the State Comptroller and the rules and regulations 
implementing that
accounting system.  All amounts in any such 
fund of less than $1,000 but over
$100 shall be kept in a 
checking account in a bank, or savings and loan
association or 
trust company which is insured by the United States government

or any agency of the United States government, except that in 
funds maintained
in each Department of Revenue Facility, 
Chicago Motor Vehicle Facilities, each Springfield Public 
Service Facility,
and the Motor Vehicle Facilities in 
Champaign, Decatur, Marion, Naperville,
Peoria, Rockford, 
Granite City, Quincy, and Carbondale, all amounts in the fund

may be retained on the premises of such facilities.

    No bank or savings and loan association shall receive 
public funds as
permitted by this Section, unless it has 
complied with the requirements
established pursuant to Section 
6 of "An Act relating to certain
investments of public funds by 
public agencies", approved July 23, 1943, as
now or hereafter 
amended.

    An internal audit shall be performed of any petty cash fund 
which
receives reimbursements of more than $5,000 in a fiscal 
year.

    Upon succession in the custodianship of any petty cash 
fund, both the
former and successor custodians shall sign a 
statement, in triplicate,
showing the exact status of the fund 
at the time of the transfer.  The
original copy shall be kept on 
file in the office wherein the fund
exists, and each signer 
shall be entitled to retain one copy.

    (b) The Comptroller may provide by rule for the use of 
purchasing cards by
State agencies to pay for purchases that 
otherwise may be paid out of the
agency's petty cash fund.  Any 
rule adopted hereunder shall impose a single
transaction limit, 
which shall not be greater than $500.

    The rules of the Comptroller may include but shall not be 
limited to:


        (1) standards for the issuance of purchasing cards to 
    State agencies
based upon the best interests of the State;


        (2) procedures for recording purchasing card 
    transactions
within the State accounting system, which may 
    provide for summary reporting;


        (3) procedures for auditing purchasing card 
    transactions on a
post-payment basis;


        (4) standards for awarding contracts with a purchasing 
    card vendor to
acquire purchasing cards for use by State 
    agencies; and


        (5) procedures for the Comptroller to charge against 
    State agency
appropriations for payment of purchasing card 
    expenditures without the
use of the voucher and warrant 
    system.

    (c) As used in this Section, "State agency" means any 
department,
officer, authority, public corporation, 
quasi-public corporation,
commission, board, institution, 
State college or university, or other
public agency created by 
the State, other than units of local government
and school 
districts.

(Source: P.A. 98-496, eff. 1-1-14.)

 
 
    Section 99. Effective date. This Act takes effect upon 
becoming law.