093_HB0526enr HB0526 Enrolled LRB093 02565 MKM 02575 b 1 AN ACT in relation to local government. 2 Be it enacted by the People of the State of Illinois, 3 represented in the General Assembly: 4 Section 5. The Counties Code is amended by changing 5 Section 3-5018 as follows: 6 (55 ILCS 5/3-5018) (from Ch. 34, par. 3-5018) 7 Sec. 3-5018. Fees. The recorder elected as provided for 8 in this Division shall receive such fees as are or may be 9 provided for him by law, in case of provision therefor: 10 otherwise he shall receive the same fees as are or may be 11 provided in this Section, except when increased by county 12 ordinance pursuant to the provisions of this Section, to be 13 paid to the county clerk for his services in the office of 14 recorder for like services. 15 For recording deeds or other instruments $12 for the 16 first 4 pages thereof, plus $1 for each additional page 17 thereof, plus $1 for each additional document number therein 18 noted. The aggregate minimum fee for recording any one 19 instrument shall not be less than $12. 20 For recording deeds or other instruments wherein the 21 premises affected thereby are referred to by document number 22 and not by legal description a fee of $1 in addition to that 23 hereinabove referred to for each document number therein 24 noted. 25 For recording assignments of mortgages, leases or liens 26 $12 for the first 4 pages thereof, plus $1 for each 27 additional page thereof. However, except for leases and 28 liens pertaining to oil, gas and other minerals, whenever a 29 mortgage, lease or lien assignment assigns more than one 30 mortgage, lease or lien document, a $7 fee shall be charged 31 for the recording of each such mortgage, lease or lien HB0526 Enrolled -2- LRB093 02565 MKM 02575 b 1 document after the first one. 2 For recording maps or plats of additions or subdivisions 3 approved by the county or municipality (including the 4 spreading of the same of record in map case or other proper 5 books) or plats of condominiums $50 for the first page, plus 6 $1 for each additional page thereof except that in the case 7 of recording a single page, legal size 8 1/2 x 14, plat of 8 survey in which there are no more than two lots or parcels of 9 land, the fee shall be $12. In each county where such maps or 10 plats are to be recorded, the recorder may require the same 11 to be accompanied by such number of exact, true and legible 12 copies thereof as the recorder deems necessary for the 13 efficient conduct and operation of his office. 14 For certified copies of records the same fees as for 15 recording, but in no case shall the fee for a certified copy 16 of a map or plat of an addition, subdivision or otherwise 17 exceed $10. 18 Each certificate of such recorder of the recording of the 19 deed or other writing and of the date of recording the same 20 signed by such recorder, shall be sufficient evidence of the 21 recording thereof, and such certificate including the 22 indexing of record, shall be furnished upon the payment of 23 the fee for recording the instrument, and no additional fee 24 shall be allowed for the certificate or indexing. 25 The recorder shall charge an additional fee, in an amount 26 equal to the fee otherwise provided by law, for recording a 27 document (other than a document filed under the Plat Act or 28 the Uniform Commercial Code) that does not conform to the 29 following standards: 30 (1) The document shall consist of one or more 31 individual sheets measuring 8.5 inches by 11 inches, not 32 permanently bound and not a continuous form. Graphic 33 displays accompanying a document to be recorded that 34 measure up to 11 inches by 17 inches shall be recorded HB0526 Enrolled -3- LRB093 02565 MKM 02575 b 1 without charging an additional fee. 2 (2) The document shall be legibly printed in black 3 ink, by hand, type, or computer. Signatures and dates 4 may be in contrasting colors if they will reproduce 5 clearly. 6 (3) The document shall be on white paper of not 7 less than 20-pound weight and shall have a clean margin 8 of at least one-half inch on the top, the bottom, and 9 each side. Margins may be used for non-essential 10 notations that will not affect the validity of the 11 document, including but not limited to form numbers, page 12 numbers, and customer notations. 13 (4) The first page of the document shall contain a 14 blank space, measuring at least 3 inches by 5 inches, 15 from the upper right corner. 16 (5) The document shall not have any attachment 17 stapled or otherwise affixed to any page. 18 A document that does not conform to these standards shall not 19 be recorded except upon payment of the additional fee 20 required under this paragraph. This paragraph, as amended by 21 this amendatory Act of 1995, applies only to documents dated 22 after the effective date of this amendatory Act of 1995. 23 The county board of any county may provide for an 24 additional charge of $3 for filing every instrument, paper, 25 or notice for record, (1) in order to defray the cost of 26 converting the county recorder's document storage system to 27 computers or micrographics and (2) in order to defray the 28 cost of providing access to records through the global 29 information system known as the Internet. 30 A special fund shall be set up by the treasurer of the 31 county and such funds collected pursuant to Public Act 32 83-1321 shall be used (1)solelyfor a document storage 33 system to provide the equipment, materials and necessary 34 expenses incurred to help defray the costs of implementing HB0526 Enrolled -4- LRB093 02565 MKM 02575 b 1 and maintaining such a document records system and (2) for a 2 system to provide electronic access to those records. 3 The county board of any county that provides and 4 maintains a countywide map through a Geographic Information 5 System (GIS) may provide for an additional charge of $3 for 6 filing every instrument, paper, or notice for record (1) in 7 order to defray the cost of implementing or maintaining the 8 county's Geographic Information System and (2) in order to 9 defray the cost of providing electronic access to the 10 county's Geographic Information System records. Of that 11 amount, $2 must be deposited into a special fund set up by 12 the treasurer of the county, and any moneys collected 13 pursuant to this amendatory Act of the 91st General Assembly 14 and deposited into that fund must be used solely for the 15 equipment, materials, and necessary expenses incurred in 16 implementing and maintaining a Geographic Information System 17 and in order to defray the cost of providing electronic 18 access to the county's Geographic Information System records. 19 The remaining $1 must be deposited into the recorder's 20 special funds created under Section 3-5005.4. The recorder 21 may, in his or her discretion, use moneys in the funds 22 created under Section 3-5005.4 to defray the cost of 23 implementing or maintaining the county's Geographic 24 Information System and to defray the cost of providing 25 electronic access to the county's Geographic Information 26 System records. 27 The foregoing fees allowed by this Section are the 28 maximum fees that may be collected from any officer, agency, 29 department or other instrumentality of the State. The county 30 board may, however, by ordinance, increase the fees allowed 31 by this Section and collect such increased fees from all 32 persons and entities other than officers, agencies, 33 departments and other instrumentalities of the State if the 34 increase is justified by an acceptable cost study showing HB0526 Enrolled -5- LRB093 02565 MKM 02575 b 1 that the fees allowed by this Section are not sufficient to 2 cover the cost of providing the service. Regardless of any 3 other provision in this Section, the maximum fee that may be 4 collected from the Department of Revenue for filing or 5 indexing a lien, certificate of lien release or 6 subordination, or any other type of notice or other 7 documentation affecting or concerning a lien is $5. 8 Regardless of any other provision in this Section, the 9 maximum fee that may be collected from the Department of 10 Revenue for indexing each additional name in excess of one 11 for any lien, certificate of lien release or subordination, 12 or any other type of notice or other documentation affecting 13 or concerning a lien is $1. 14 A statement of the costs of providing each service, 15 program and activity shall be prepared by the county board. 16 All supporting documents shall be public record and subject 17 to public examination and audit. All direct and indirect 18 costs, as defined in the United States Office of Management 19 and Budget Circular A-87, may be included in the 20 determination of the costs of each service, program and 21 activity. 22 (Source: P.A. 91-791, eff. 6-9-00; 91-886, eff. 1-1-01; 23 91-893, eff. 7-1-01; 92-16, eff. 6-28-01; 92-492, eff. 24 1-1-02.) 25 Section 99. Effective date. This Act takes effect upon 26 becoming law.