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1 | AN ACT concerning civil law.
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2 | Be it enacted by the People of the State of Illinois,
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3 | represented in the General Assembly:
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4 | Section 1. Short title. This Act may be cited as the | ||||||||||||||||||||||||
5 | Uniform Real Property Electronic Recording Act. | ||||||||||||||||||||||||
6 | Section 2. Definitions. In this Act: | ||||||||||||||||||||||||
7 | (1) "Document" means information that is: | ||||||||||||||||||||||||
8 | (A) inscribed on a tangible medium or that is stored in | ||||||||||||||||||||||||
9 | an electronic or other medium and is retrievable in | ||||||||||||||||||||||||
10 | perceivable form; and | ||||||||||||||||||||||||
11 | (B) eligible to be recorded in the land records | ||||||||||||||||||||||||
12 | maintained by the recorder. | ||||||||||||||||||||||||
13 | (2) "Electronic" means relating to technology having | ||||||||||||||||||||||||
14 | electrical, digital, magnetic, wireless, optical, | ||||||||||||||||||||||||
15 | electromagnetic, or similar capabilities. | ||||||||||||||||||||||||
16 | (3) "Electronic document" means a document that is received | ||||||||||||||||||||||||
17 | by the recorder in an electronic form. | ||||||||||||||||||||||||
18 | (4) "Electronic signature" means an electronic sound, | ||||||||||||||||||||||||
19 | symbol, or process attached to or logically associated with a | ||||||||||||||||||||||||
20 | document and executed or adopted by a person with the intent to | ||||||||||||||||||||||||
21 | sign the document. | ||||||||||||||||||||||||
22 | (5) "Person" means an individual, corporation, business | ||||||||||||||||||||||||
23 | trust, estate, trust, partnership, limited liability company, |
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1 | association, joint venture, public corporation, government, or | ||||||
2 | governmental subdivision, agency, or instrumentality, or any | ||||||
3 | other legal or commercial entity. | ||||||
4 | (6) "State" means a state of the United States, the | ||||||
5 | District of Columbia, Puerto Rico, the United States Virgin | ||||||
6 | Islands, or any territory or insular possession subject to the | ||||||
7 | jurisdiction of the United States. | ||||||
8 | Section 3. Validity of electronic documents.
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9 | (a) If a law requires, as a condition for recording, that a | ||||||
10 | document be an original, be on paper or another tangible | ||||||
11 | medium, or be in writing, the requirement is satisfied by an | ||||||
12 | electronic document satisfying this Act. | ||||||
13 | (b) If a law requires, as a condition for recording, that a | ||||||
14 | document be signed, the requirement is satisfied by an | ||||||
15 | electronic signature. | ||||||
16 | (c) A requirement that a document or a signature associated | ||||||
17 | with a document be notarized, acknowledged, verified, | ||||||
18 | witnessed, or made under oath is satisfied if the electronic | ||||||
19 | signature of the person authorized to perform that act, and all | ||||||
20 | other information required to be included, is attached to or | ||||||
21 | logically associated with the document or signature. A physical | ||||||
22 | or electronic image of a stamp, impression, or seal need not | ||||||
23 | accompany an electronic signature.
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24 | Section 4. Recording of documents.
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1 | (a) In this Section, "paper document" means a document that | ||||||
2 | is received by the recorder in a form that is not electronic. | ||||||
3 | (b) A recorder: | ||||||
4 | (1) who implements any of the functions listed in this | ||||||
5 | Section shall do so in compliance with standards | ||||||
6 | established by the Secretary of State. | ||||||
7 | (2) may receive, index, store, archive, and transmit | ||||||
8 | electronic documents. | ||||||
9 | (3) may provide for access to, and for search and | ||||||
10 | retrieval of, documents and information by electronic | ||||||
11 | means. | ||||||
12 | (4) who accepts electronic documents for recording | ||||||
13 | shall continue to accept paper documents as authorized by | ||||||
14 | State law and shall place entries for both types of | ||||||
15 | documents in the same index. | ||||||
16 | (5) may convert paper documents accepted for recording | ||||||
17 | into electronic form. | ||||||
18 | (6) may convert into electronic form information | ||||||
19 | recorded before the recorder began to record electronic | ||||||
20 | documents. | ||||||
21 | (7) may accept electronically any fee or tax that the | ||||||
22 | recorder is authorized to collect. | ||||||
23 | (8) may agree with other officials of a state or a | ||||||
24 | political subdivision thereof, or of the United States, on | ||||||
25 | procedures or processes to facilitate the electronic | ||||||
26 | satisfaction of prior approvals and conditions precedent |
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1 | to recording and the electronic payment of fees and taxes. | ||||||
2 | Section 5. Administration and standards.
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3 | (a) The Secretary of State shall adopt standards to | ||||||
4 | implement this Act. | ||||||
5 | (b) To keep the standards and practices of recorders in | ||||||
6 | this State in harmony with the standards and practices of | ||||||
7 | recording offices in other jurisdictions that enact | ||||||
8 | substantially this Act and to keep the technology used by | ||||||
9 | recorders in this State compatible with technology used by | ||||||
10 | recording offices in other jurisdictions that enact | ||||||
11 | substantially this Act, the Secretary of State, so far as is | ||||||
12 | consistent with the purposes, policies, and provisions of this | ||||||
13 | Act, in adopting, amending, and repealing standards shall | ||||||
14 | consider: | ||||||
15 | (1) standards and practices of other jurisdictions; | ||||||
16 | (2) the most recent standards promulgated by national | ||||||
17 | standard-setting bodies, such as the Property Records | ||||||
18 | Industry Association; | ||||||
19 | (3) the views of interested persons and governmental | ||||||
20 | officials and entities; | ||||||
21 | (4) the needs of counties of varying size, population, | ||||||
22 | and resources; and | ||||||
23 | (5) standards requiring adequate information security | ||||||
24 | protection to ensure that electronic documents are | ||||||
25 | accurate, authentic, adequately preserved, and resistant |
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1 | to tampering. | ||||||
2 | Section 6. Uniformity of application and construction. In | ||||||
3 | applying and construing this Uniform Act, consideration must be | ||||||
4 | given to the need to promote uniformity of the law with respect | ||||||
5 | to its subject matter among states that enact it. | ||||||
6 | Section 7. Relation to electronic signatures in Global and | ||||||
7 | National Commerce Act. This Act modifies, limits, and | ||||||
8 | supersedes the federal Electronic Signatures in Global and | ||||||
9 | National Commerce Act (15 U.S.C. Section 7001, et seq.) but | ||||||
10 | does not modify, limit, or supersede Section 101(c) of that Act | ||||||
11 | (15 U.S.C. Section 7001(c)) or authorize electronic delivery of | ||||||
12 | any of the notices described in Section 103(b) of that Act (15 | ||||||
13 | U.S.C. Section 7003(b)).
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