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| | HB1871 Engrossed | | LRB098 05860 JDS 35899 b |
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| 1 | | AN ACT concerning State government.
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| 2 | | Be it enacted by the People of the State of Illinois, |
| 3 | | represented in the General Assembly:
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| 4 | | Section 5. The State Comptroller Act is amended by adding |
| 5 | | Section 9.03a as follows:
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| 6 | | (15 ILCS 405/9.03a new) |
| 7 | | Sec. 9.03a. Direct deposit earnings statements. |
| 8 | | (a) For the purposes of this Section: |
| 9 | | "Retirement system" means a retirement system that (i) is |
| 10 | | established under Article 2, 14, 16, or 18 of the Illinois |
| 11 | | Pension Code and (ii) processes retirement annuities through |
| 12 | | the Illinois Comptroller's Office. |
| 13 | | "State agency" means any executive branch State agency, |
| 14 | | board, or commission that (i) has 50 or more employees and (ii) |
| 15 | | processes payrolls through the Illinois Comptroller's Office. |
| 16 | | (b) Beginning with State fiscal year 2015 payrolls, each |
| 17 | | State agency must implement a secure website for its employees |
| 18 | | to access an electronic version of their earnings statements |
| 19 | | issued for service on or after July 1, 2014. Before |
| 20 | | implementing a secure website, each State agency must notify |
| 21 | | its employees of the website and instruct them on how to access |
| 22 | | the website. In addition, each State agency must provide its |
| 23 | | employees with an option to continue receiving a paper version |
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| | HB1871 Engrossed | - 2 - | LRB098 05860 JDS 35899 b |
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| 1 | | of their earnings statements. If a State agency is unable to |
| 2 | | establish a secure website before July 1, 2014, it must submit |
| 3 | | documentation to the Illinois Comptroller's Office stating the |
| 4 | | reasons it is unable to comply with that requirement by that |
| 5 | | date, together with a schedule for implementing a secure |
| 6 | | website. The Comptroller may extend the time for complying with |
| 7 | | the requirements of this subsection (a) by up to 12 months. |
| 8 | | Beginning with State fiscal year 2015 payrolls, the Illinois |
| 9 | | Comptroller's Office shall discontinue printing paper versions |
| 10 | | of earnings statements for employees who use direct deposit. If |
| 11 | | an employee notifies his or her employing State agency that he |
| 12 | | or she wants to continue receiving a paper version of earnings |
| 13 | | statements or if the State agency is granted an extension under |
| 14 | | this subsection (b), then, beginning with State fiscal year |
| 15 | | 2015 payrolls, the State agency shall still be responsible for |
| 16 | | producing and distributing a paper version of earning |
| 17 | | statements for its employees. Upon request, the Illinois |
| 18 | | Comptroller's Office shall continue to print a paper version of |
| 19 | | earning statements for executive branch State agencies, |
| 20 | | boards, and commissions with less than 50 employees. |
| 21 | | (c) Beginning with retirement annuity payments for State |
| 22 | | fiscal year 2015, each retirement system must implement a |
| 23 | | secure website for its annuitants to access an electronic |
| 24 | | version of their earnings statements issued for annuity |
| 25 | | payments payable for State fiscal year 2015 or thereafter. |
| 26 | | Before implementing a secure website, each retirement system |
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| | HB1871 Engrossed | - 3 - | LRB098 05860 JDS 35899 b |
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| 1 | | must notify its annuitants of the website and instruct them on |
| 2 | | how to access the website. In addition, each retirement system |
| 3 | | must provide its annuitants with an option to continue |
| 4 | | receiving a paper version of their earnings statements. If a |
| 5 | | retirement system is unable to establish a secure website |
| 6 | | before July 1, 2014, it must submit documentation to the |
| 7 | | Illinois Comptroller's Office stating the reasons it is unable |
| 8 | | to comply with that requirement by that date, together with a |
| 9 | | schedule for implementing a secure website. The Comptroller may |
| 10 | | extend the time for complying with the requirements of this |
| 11 | | Section by up to 12 months. Beginning with State fiscal year |
| 12 | | 2015, the Illinois Comptroller's Office shall discontinue |
| 13 | | printing paper versions of earnings statements for annuitants |
| 14 | | using direct deposit. If an annuitant notifies his or her |
| 15 | | retirement system that he or she want to continue receiving a |
| 16 | | paper version of earnings statements or if the retirement |
| 17 | | system is granted an extension under this subsection (c), then, |
| 18 | | beginning with retirement annuity payments for State fiscal |
| 19 | | year 2015, the retirement system shall still be responsible for |
| 20 | | producing and distributing a paper version of earning |
| 21 | | statements for its annuitants.
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| 22 | | Section 99. Effective date. This Act takes effect upon |
| 23 | | becoming law.
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