Rep. Scott Drury

Filed: 4/14/2015

 

 


 

 


 
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1
AMENDMENT TO HOUSE BILL 811

2    AMENDMENT NO. ______. Amend House Bill 811 by replacing
3everything after the enacting clause with the following:
 
4    "Section 5. The Illinois School Student Records Act is
5amended by changing Sections 2 and 6 as follows:
 
6    (105 ILCS 10/2)  (from Ch. 122, par. 50-2)
7    Sec. 2. As used in this Act,
8    (a) "Student" means any person enrolled or previously
9enrolled in a school.
10    (b) "School" means any public preschool, day care center,
11kindergarten, nursery, elementary or secondary educational
12institution, vocational school, special educational facility
13or any other elementary or secondary educational agency or
14institution and any person, agency or institution which
15maintains school student records from more than one school, but
16does not include a private or non-public school.

 

 

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1    (c) "State Board" means the State Board of Education.
2    (d) "School Student Record" means any writing or other
3recorded information concerning a student and by which a
4student may be individually or personally identified,
5maintained by a school or at its direction or by an employee of
6a school, regardless of how or where the information is stored.
7The following shall not be deemed school student records under
8this Act: writings or other recorded information maintained by
9an employee of a school or other person at the direction of a
10school for his or her exclusive use; provided that all such
11writings and other recorded information are destroyed not later
12than the student's graduation or permanent withdrawal from the
13school; and provided further that no such records or recorded
14information may be released or disclosed to any person except a
15person designated by the school as a substitute unless they are
16first incorporated in a school student record and made subject
17to all of the provisions of this Act. School student records
18shall not include information maintained by law enforcement
19professionals working in the school.
20    (e) "Student Permanent Record" means the minimum personal
21information necessary to a school in the education of the
22student and contained in a school student record. Such
23information may include the student's name, birth date,
24address, grades and grade level, parents' names and addresses,
25attendance records, and such other entries as the State Board
26may require or authorize.

 

 

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1    (f) "Student Temporary Record" means all information
2contained in a school student record but not contained in the
3student permanent record. Such information may include family
4background information, intelligence test scores, aptitude
5test scores, psychological and personality test results,
6teacher evaluations, and other information of clear relevance
7to the education of the student, all subject to regulations of
8the State Board. The information shall include information
9provided under Section 8.6 of the Abused and Neglected Child
10Reporting Act. In addition, the student temporary record shall
11include information regarding serious disciplinary infractions
12that resulted in expulsion, suspension, or the imposition of
13punishment or sanction. For purposes of this provision, serious
14disciplinary infractions means: infractions involving drugs,
15weapons, or bodily harm to another.
16    (g) "Parent" means a person who is the natural parent of
17the student or other person who has the primary responsibility
18for the care and upbringing of the student. All rights and
19privileges accorded to a parent under this Act shall become
20exclusively those of the student upon his 18th birthday,
21graduation from secondary school, marriage or entry into
22military service, whichever occurs first. Such rights and
23privileges may also be exercised by the student at any time
24with respect to the student's permanent school record.
25    (h) "Eligible Student" means a student who has reached 18
26years of age.

 

 

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1    (i) "School Board" means any school board, board of
2directors, or any other governing body established under the
3School Code.
4    (j) "Personally identifiable information" means:
5        (1) the student's name;
6        (2) the name of the student's parent or guardian or
7    other family members;
8        (3) the address of the student or student's family;
9        (4) a personal identifier, such as the student's social
10    security number, student number, or biometric record;
11        (5) other indirect identifiers, such as the student's
12    date of birth, place of birth, and mother's maiden name;
13        (6) other information that, alone or in combination, is
14    linked or linkable to a specific student and that would
15    allow a reasonable person in the school community, who does
16    not have personal knowledge of the relevant circumstances,
17    to identify the student with reasonable certainty; or
18        (7) information requested by a person who an
19    educational agency or institution reasonably believes
20    knows the identity of the student to whom the education
21    record relates.
22(Source: P.A. 92-295, eff. 1-1-02.)
 
23    (105 ILCS 10/6)  (from Ch. 122, par. 50-6)
24    Sec. 6. (a) No school student records or information
25contained therein may be released, transferred, disclosed or

 

 

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1otherwise disseminated, except as follows:
2        (1) to To a parent or student or person specifically
3    designated as a representative by a parent, as provided in
4    paragraph (a) of Section 5;
5        (2) to To an employee or official of the school or
6    school district or State Board with current demonstrable
7    educational or administrative interest in the student, in
8    furtherance of such interest;
9        (3) to To the official records custodian of another
10    school within Illinois or an official with similar
11    responsibilities of a school outside Illinois, in which the
12    student has enrolled, or intends to enroll, upon the
13    request of such official or student;
14        (4) to To any person for the purpose of research,
15    statistical reporting, or planning, provided that such
16    research, statistical reporting, or planning is
17    permissible under and undertaken in accordance with the
18    federal Family Educational Rights and Privacy Act (20
19    U.S.C. 1232g);
20        (5) pursuant Pursuant to a court order, provided that
21    the parent shall be given prompt written notice upon
22    receipt of such order of the terms of the order, the nature
23    and substance of the information proposed to be released in
24    compliance with such order and an opportunity to inspect
25    and copy the school student records and to challenge their
26    contents pursuant to Section 7;

 

 

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1        (6) to To any person as specifically required by State
2    or federal law;
3        (6.5) to To juvenile authorities when necessary for the
4    discharge of their official duties who request information
5    prior to adjudication of the student and who certify in
6    writing that the information will not be disclosed to any
7    other party except as provided under law or order of court.
8    For purposes of this Section "juvenile authorities" means:
9    (i) a judge of the circuit court and members of the staff
10    of the court designated by the judge; (ii) parties to the
11    proceedings under the Juvenile Court Act of 1987 and their
12    attorneys; (iii) probation officers and court appointed
13    advocates for the juvenile authorized by the judge hearing
14    the case; (iv) any individual, public or private agency
15    having custody of the child pursuant to court order; (v)
16    any individual, public or private agency providing
17    education, medical or mental health service to the child
18    when the requested information is needed to determine the
19    appropriate service or treatment for the minor; (vi) any
20    potential placement provider when such release is
21    authorized by the court for the limited purpose of
22    determining the appropriateness of the potential
23    placement; (vii) law enforcement officers and prosecutors;
24    (viii) adult and juvenile prisoner review boards; (ix)
25    authorized military personnel; (x) individuals authorized
26    by court;

 

 

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1        (7) subject Subject to regulations of the State Board,
2    in connection with an emergency, to appropriate persons if
3    the knowledge of such information is necessary to protect
4    the health or safety of the student or other persons;
5        (8) to To any person, with the prior specific dated
6    written consent of the parent designating the person to
7    whom the records may be released, provided that at the time
8    any such consent is requested or obtained, the parent shall
9    be advised in writing that he has the right to inspect and
10    copy such records in accordance with Section 5, to
11    challenge their contents in accordance with Section 7 and
12    to limit any such consent to designated records or
13    designated portions of the information contained therein;
14        (9) to To a governmental agency, or social service
15    agency contracted by a governmental agency, in furtherance
16    of an investigation of a student's school attendance
17    pursuant to the compulsory student attendance laws of this
18    State, provided that the records are released to the
19    employee or agent designated by the agency;
20        (10) to To those SHOCAP committee members who fall
21    within the meaning of "state and local officials and
22    authorities", as those terms are used within the meaning of
23    the federal Family Educational Rights and Privacy Act, for
24    the purposes of identifying serious habitual juvenile
25    offenders and matching those offenders with community
26    resources pursuant to Section 5-145 of the Juvenile Court

 

 

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1    Act of 1987, but only to the extent that the release,
2    transfer, disclosure, or dissemination is consistent with
3    the Family Educational Rights and Privacy Act;
4        (11) to To the Department of Healthcare and Family
5    Services in furtherance of the requirements of Section
6    2-3.131, 3-14.29, 10-28, or 34-18.26 of the School Code or
7    Section 10 of the School Breakfast and Lunch Program Act;
8    or
9        (12) to To the State Board or another State government
10    agency or between or among State government agencies in
11    order to evaluate or audit federal and State programs or
12    perform research and planning, but only to the extent that
13    the release, transfer, disclosure, or dissemination is
14    consistent with the federal Family Educational Rights and
15    Privacy Act (20 U.S.C. 1232g).
16    (a-5) Pursuant to subparagraph (4) of paragraph (a) of this
17Section, a school board or the State Board may provide school
18student data to researchers at an accredited post-secondary
19educational institution or an organization conducting research
20if any such research is conducted in accordance with the
21federal Family Educational Rights and Privacy Act and does not
22take place until the following requirements are complied with:
23        (1) Prior to the beginning of each school year, the
24    school board shall provide notice to parents, guardians, or
25    eligible students regarding planned studies. For those
26    school boards that maintain an Internet website, the school

 

 

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1    board shall post on its Internet website a current list of
2    all research studies using data obtained from the school
3    board without obtaining consent from parents, guardians,
4    or eligible students currently being conducted or
5    scheduled to be conducted. In April and December of each
6    year, the school board shall update the Internet website to
7    include new research studies that are approved or
8    conducted. For those school boards that do not maintain an
9    Internet website, each school board shall provide parents,
10    guardians, and eligible students with a current list of all
11    research studies being conducted or scheduled to be
12    conducted in the same notice described above and shall
13    provide supplemental notices in April and December as new
14    research studies are approved or conducted.
15            (A) The school board shall send the notice
16        described in this subparagraph (1) by the same means
17        generally used to send notices to parents, guardians,
18        or eligible students.
19            (B) The notice described in this subparagraph (1)
20        shall describe generally the purposes of conducting
21        educational research, contain a short description of
22        all current and scheduled research studies, and set
23        forth the address of the Internet website containing a
24        current list of all research studies being conducted
25        and scheduled to be conducted, which web address shall
26        also be set forth in the school board's student

 

 

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1        handbook. The notice shall also advise parents,
2        guardians, and eligible students that the State Board
3        conducts research studies and shall provide the
4        Internet website address for that part of the State
5        Board's website that contains a list of the current and
6        scheduled studies to be conducted.
7            (C) For those school boards that maintain an
8        Internet website, the webpage that contains the list of
9        all current and scheduled research studies shall also
10        set forth, in general terms, the nature of each listed
11        research study, the categories of students whose data
12        will be used in each listed research study, and the
13        names of all organizations involved in each listed
14        research study. For those school boards that do not
15        maintain an Internet website, the school boards shall
16        provide the information described in this subdivision
17        (C) in the notice described in this subparagraph (1).
18        (2) A written data use agreement that complies with the
19    federal Family Educational Rights and Privacy Act and its
20    accompanying regulations and, at a minimum, contains the
21    following provisions is entered into by and between the
22    party gaining access to the data of the school board or
23    State Board and the entity with the legal authority to
24    permit the use of the data:
25            (A) The accredited post-secondary educational
26        institution or the organization conducting research

 

 

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1        shall abide by all requirements of this subparagraph
2        (2).
3            (B) A statement of the purpose, scope, and duration
4        of the research study or studies, as well as a
5        description of the data to be used as part of the study
6        and the person or persons to whom the data will be
7        disclosed; however, the list of persons to whom the
8        data may be disclosed may be amended from time to time
9        with the agreement of all parties to the data use
10        agreement.
11            (C) The accredited post-secondary educational
12        institution or the organization conducting research
13        shall use school student records only to meet the
14        purpose or purposes of the study as set forth in
15        subdivision (B) of this subparagraph (2).
16            (D) The accredited post-secondary educational
17        institution or the organization conducting research
18        may only use data by which a student may be
19        individually or personally identified for 2 reasons:
20        (i) to link data files or (ii) to identify eligible
21        students for research studies for which written
22        parental, guardian, or eligible student consent will
23        be obtained for participation and the person or persons
24        to whom such information will be disclosed is set forth
25        in the data use agreement.
26            (E) The accredited post-secondary educational

 

 

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1        institution or the organization conducting research
2        shall destroy all data that individually or personally
3        identifies a student when the information is no longer
4        needed, but in no event later than 36 months after the
5        research study has been completed.
6            (F) The accredited post-secondary educational
7        institution or the organization conducting research
8        shall certify in writing that it has the capacity to
9        and shall restrict access to school student records to
10        the person or persons set forth in subdivision (B) of
11        this subparagraph (2).
12            (G) The accredited post-secondary educational
13        institution or the organization conducting research
14        shall certify in writing that it shall maintain the
15        security of all data received pursuant to this
16        paragraph (a-5) in compliance with rules adopted by the
17        State Board, which rules shall be consistent and
18        regularly updated to comply with commonly accepted
19        data-security practices, including, but not limited
20        to, those set forth by the United States Department of
21        Education Privacy Technical Assistance Center.
22            (H) In compliance with the rules adopted pursuant
23        to subdivision (G) of this subparagraph (2) and any
24        other rules that may be necessary and adopted by the
25        State Board, the accredited post-secondary educational
26        institution or the organization conducting research

 

 

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1        shall develop, implement, maintain, and use
2        appropriate administrative, technical, and physical
3        security measures to preserve the confidentiality and
4        integrity of all school student records.
5        (3) Accredited post-secondary educational institutions
6    and organizations conducting research may only use data by
7    which a student may be personally or individually
8    identified for 2 reasons: (i) to link data files or (ii) to
9    identify eligible students for research studies for which
10    written parental, guardian, or eligible student consent
11    will be obtained for participation and the person or
12    persons to whom such information will be disclosed is set
13    forth in the data use agreement.
14        (4) The accredited post-secondary institution or the
15    organization conducting research agrees that it shall use
16    personally identifiable information from school student
17    records only to meet the purpose or purposes of the
18    research study or studies as stated in the data use
19    agreement described in subparagraph (2) of this paragraph
20    (a-5).
21        (5) Any information by which a student may be
22    individually or personally identified shall be released,
23    transferred, disclosed, or otherwise disseminated only as
24    contemplated by the written data use agreement described in
25    subparagraph (2) of this paragraph (a-5).
26        (6) All school student records shall have personally

 

 

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1    identifiable information removed prior to analysis by the
2    accredited post-secondary educational institution or the
3    organization conducting research.
4        (7) The accredited post-secondary institution or
5    organization conducting research shall implement and
6    adhere to policies and procedures that restrict access to
7    data that has personally identifiable information.
8            (A) The accredited post-secondary institution or
9        organization conducting research shall designate an
10        individual to act as the custodian of the data with
11        personally identifiable information who is responsible
12        for restricting access to that data and provide the
13        name of that individual to the entity with the legal
14        authority to permit the use of the data.
15            (B) Any personally identifiable information used
16        to link data sets shall be securely stored in a
17        location separate and apart from the location of the
18        de-identified school student records, in a secure data
19        file.
20    Nothing in this paragraph (a-5) shall prohibit the State
21Board or any school board from providing personally
22identifiable information about individual students to an
23accredited post-secondary educational institution or an
24organization conducting research pursuant to a specific,
25written agreement with a school board or State Board and in
26accordance with the federal Family Educational Rights and

 

 

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1Privacy Act if necessary for the school board or State Board to
2comply with State or federal statutory mandates.
3    (b) No information may be released pursuant to subparagraph
4subparagraphs (3) or (6) of paragraph (a) of this Section 6
5unless the parent receives prior written notice of the nature
6and substance of the information proposed to be released, and
7an opportunity to inspect and copy such records in accordance
8with Section 5 and to challenge their contents in accordance
9with Section 7. Provided, however, that such notice shall be
10sufficient if published in a local newspaper of general
11circulation or other publication directed generally to the
12parents involved where the proposed release of information is
13pursuant to subparagraph (6) 6 of paragraph (a) of in this
14Section 6 and relates to more than 25 students.
15    (c) A record of any release of information pursuant to this
16Section must be made and kept as a part of the school student
17record and subject to the access granted by Section 5. Such
18record of release shall be maintained for the life of the
19school student records and shall be available only to the
20parent and the official records custodian. Each record of
21release shall also include:
22        (1) the The nature and substance of the information
23    released;
24        (2) the The name and signature of the official records
25    custodian releasing such information;
26        (3) the The name of the person requesting such

 

 

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1    information, the capacity in which such a request has been
2    made, and the purpose of such request;
3        (4) the The date of the release; and
4        (5) a A copy of any consent to such release.
5    (d) Except for the student and his parents, no person to
6whom information is released pursuant to this Section and no
7person specifically designated as a representative by a parent
8may permit any other person to have access to such information
9without a prior consent of the parent obtained in accordance
10with the requirements of subparagraph (8) of paragraph (a) of
11this Section.
12    (e) Nothing contained in this Act shall prohibit the
13publication of student directories which list student names,
14addresses and other identifying information and similar
15publications which comply with regulations issued by the State
16Board.
17(Source: P.A. 95-331, eff. 8-21-07; 95-793, eff. 1-1-09;
1896-107, eff. 7-30-09; 96-1000, eff. 7-2-10; revised
1911-26-14.)".