99TH GENERAL ASSEMBLY
State of Illinois
2015 and 2016
HB3739
 
Introduced , by Rep. Robert W. Pritchard
 
SYNOPSIS AS INTRODUCED:
 

 
  
30 ILCS 500/40-20

     Amends the Procurement Code. Provides that the lease procurement process shall begin at least 3 months in advance of the desired start date of the lease.
  


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FISCAL NOTE ACT MAY APPLY
 
 
A BILL FOR
 

  
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1    AN ACT concerning finance.
  
 
2    Be it enacted by the People of the State of Illinois,
 
3represented in the General Assembly:
  
 
 
4    Section 5. The Illinois Procurement Code is amended  by 
5changing Section 40-20 as follows:
 


6    (30 ILCS 500/40-20)




7    Sec. 40-20. Request for information. 

8    (a) Conditions for use.  Leases shall be procured by request

9for information except as
otherwise provided in Section 40-15. 
10The lease procurement process shall begin at least 3 months in 
11advance of the desire start date of the lease. 

12    (b) Form.  A request for information shall be issued and

13shall include:

14        (1) the type of property to be leased;

15        (2) the proposed uses of the property;

16        (3) the duration of the lease;

17        (4) the preferred location of the property; and

18        (5) a general description of the configuration 
19    desired.

20    (c) Public notice.  Public notice of the request for

21information for the availability of real
property to lease 
22shall be published in the appropriate volume of the Illinois

23Procurement Bulletin at least 14 calendar days before
the date 
 
 
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1set forth in the request for receipt of responses and
shall 
2also be published in similar
manner in a newspaper of general 
3circulation in the community or
communities where the using

4agency is seeking space.

5    (d) Response.  The request for information response shall

6consist of written information
sufficient to show that the 
7respondent can meet minimum criteria
set forth in the request.  
8State
purchasing officers may enter into discussions with 
9respondents
for the purpose of clarifying
State needs and the 
10information supplied by the respondents.  On
the basis of the 
11information
supplied and discussions, if any, a State 
12purchasing officer shall
make a written determination

13identifying the responses that meet the minimum criteria set 
14forth
in the request for information.
Negotiations shall be 
15entered into with all qualified respondents
for the purpose of 
16securing a
lease that is in the best interest of the State.  A 
17written report
of the negotiations shall be
retained in the 
18lease files and shall include the reasons for the
final 
19selection.  All leases shall
be reduced to writing; one copy 
20shall be filed with the Comptroller in accordance with the 
21provisions
of Section 20-80, and one copy shall be filed with 
22the Board.

23    When the lowest response by price is not selected, the 
24State purchasing
officer shall forward to the chief procurement 
25officer, along with the lease,
notice of the identity of the 
26lowest respondent by price and written reasons
for the 
 
 
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1selection of a different response.  The chief procurement 
2officer shall
publish the written reasons in the next volume of 
3the Illinois Procurement
Bulletin.
4    (e) Board review. Upon receipt of (1) any proposed lease of 
5real property of 10,000 or more square feet or (2) any proposed 
6lease of real property with annual rent payments of $100,000 or 
7more, the Procurement Policy Board shall have 30 calendar days 
8to review the proposed lease. If the Board does not object in 
9writing within 30 calendar days, then the proposed lease shall 
10become effective according to its terms as submitted. The 
11leasing agency shall make any and all materials available to 
12the Board to assist in the review process. 

13(Source: P.A. 98-1076, eff. 1-1-15.)