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1 | AN ACT concerning education.
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2 | Be it enacted by the People of the State of Illinois,
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3 | represented in the General Assembly:
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4 | Section 5. The Illinois School Student Records Act is | |||||||||||||||||||
5 | amended by changing Section 4 as follows:
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6 | (105 ILCS 10/4) (from Ch. 122, par. 50-4)
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7 | Sec. 4.
(a) Each school shall designate an official records
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8 | custodian who is responsible for the maintenance, care and | |||||||||||||||||||
9 | security
of all school student records, whether or not such | |||||||||||||||||||
10 | records are
in his personal custody or control.
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11 | (b) The official records custodian shall take all
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12 | reasonable measures to prevent unauthorized access to or
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13 | dissemination of school student records.
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14 | (c) Information contained in or added to a school student
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15 | record shall be limited to information which is of clear | |||||||||||||||||||
16 | relevance
to the education of the student.
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17 | (d) Information added to a student temporary record
after | |||||||||||||||||||
18 | the effective date of this Act shall include the name,
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19 | signature and position of the person who has added such
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20 | information and the date of its entry into the record.
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21 | (e) Each school shall maintain student permanent records | |||||||||||||||||||
22 | and the
information contained therein for not less than 60 | |||||||||||||||||||
23 | years after the
student has transferred, graduated or otherwise |
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1 | permanently withdrawn
from the school.
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2 | (f) Each school shall maintain student temporary records | ||||||
3 | and the
information contained in those records for not less | ||||||
4 | than 5 years
after the
student has transferred, graduated, or | ||||||
5 | otherwise withdrawn from the school.
However, student | ||||||
6 | temporary records shall not be
disclosed except as provided in | ||||||
7 | Section 5 or 6 or by court order. A school may maintain
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8 | indefinitely anonymous information from student temporary | ||||||
9 | records
for authorized research, statistical reporting or | ||||||
10 | planning purposes,
provided that no student or parent can be | ||||||
11 | individually identified
from the information maintained.
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12 | (g) The principal of each school or the person with like
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13 | responsibilities or his or her designate shall periodically
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14 | review each student temporary record for verification of
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15 | entries and elimination or correction of all inaccurate,
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16 | misleading, unnecessary or irrelevant information. The State
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17 | Board shall issue regulations to govern the periodic review of | ||||||
18 | the
student temporary records and length of time for | ||||||
19 | maintenance of entries to such
records.
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20 | (h) Before any school student record is destroyed or
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21 | information deleted therefrom, the parent or the student, if | ||||||
22 | the rights and privileges accorded to the parent under this Act | ||||||
23 | have been transferred to the student, shall be given reasonable
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24 | prior notice at his or her last known address in accordance | ||||||
25 | with rules
regulations adopted by the State Board and an
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26 | opportunity to copy the record and information proposed to be |
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1 | destroyed or
deleted. A school may provide reasonable prior | ||||||
2 | notice under this subsection to a parent or student through (i) | ||||||
3 | notice in the school's parent or student handbook, (ii) | ||||||
4 | publication in a newspaper published in the school district or, | ||||||
5 | if no newspaper is published in the school district, in a | ||||||
6 | newspaper of general circulation within the school district, | ||||||
7 | (iii) U.S. mail delivered to the last known address of the | ||||||
8 | parent or student, or (iv) other means provided the notice is | ||||||
9 | confirmed to have been received.
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10 | (i) No school shall be required to separate permanent
and | ||||||
11 | temporary school student records of a student not enrolled
in | ||||||
12 | such school on or after the effective date of this Act
or to | ||||||
13 | destroy any such records, or comply with the provisions
of | ||||||
14 | paragraph (g) of this Section with respect to such records, | ||||||
15 | except (1)
in accordance with the request of the parent that | ||||||
16 | any or all of such actions
be taken in compliance with the | ||||||
17 | provisions of this Act or (2) in accordance
with regulations | ||||||
18 | adopted by the State Board.
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19 | (Source: P.A. 90-590, eff. 1-1-00; 90-811, eff. 1-26-99.)
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